Laboratory Administrative Assistant

Fertility First is a fertility clinic based in Hurstville. Here at Fertility First we explore all treatment options for patients and try to minimise costs where possible without compromising the chance of conception or quality of care. The results are clear. It’s why our fertility clinic is backed by science, commitment, and care. All Fertility First staff are expected to aim towards the achievement of the Mission and comply with Fertility First protocols and policies. Job Description We are seeking an organised and efficient Laboratory Administrative Assistant to join our team in Hurstville, Australia. In this role, you will provide crucial administrative support to our laboratory team ensuring smooth operation of our laboratory facilities. Manage and maintain comprehensive laboratory records, including patient records, inventory tracking, equipment maintenance logs, and safety documentation. Enter and update data in the Laboratory Information Management System (LIMS). Assist in preparing reports, presentations, and other documentation as required. Receive and log patient samples upon arrival. Assist in patient communications regarding the status and management of gametes and embryos in cryostorage. Assist in the coordination of gamete and embryo discards in accordance with patient consent and relevant legislation. Assist in the facilitation of transportation of gametes and embryos to and from Fertility First, ensuring compliance with patient consent and regulatory requirements. Support the importation process of gametes and embryos, liaising with relevant parties to ensure smooth logistics. Assist in the use and maintenance of patient electronic witnessing systems to ensure traceability and compliance during sample handling and storage. Assist with routine equipment maintenance and troubleshooting. Process purchase orders and maintain effective relationships with suppliers to ensure timely procurement of laboratory materials. Respond to laboratory-related emails and correspondence. Coordinate with internal departments to support efficient laboratory operations. Ensure compliance with safety regulations and quality control standards. Perform general office duties including answering phones, filing, and managing correspondence. Other duties, as requested. Qualifications Strong organisational skills with the ability to multitask and prioritise effectively Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Excellent attention to detail and accuracy in data entry and record-keeping Demonstrated time management skills and ability to meet deadlines Experience with laboratory information management systems (LIMS) 1-3 years of administrative experience, preferably in a laboratory or scientific setting Bachelor's degree in Business Administration, Science, or related field (preferred) Basic understanding of laboratory procedures and terminology Excellent written and verbal communication skills Ability to work independently and as part of a team Strong problem-solving skills and proactive approach to work Additional Information We know it's important to look after our staff, so Fertility First offers a number of perks including; Glow - Ourrewards portal - be recognised by both your managers are peers. Access discounts at over 350+ retailers as well as accessing recipes, fitness classes and mindfulness sessions Learning and development – Ongoing opportunities for continuous education through Education Days, internal development, conference opportunities and companywide initiatives Certified Inclusive Employer workplace - Confidence in knowing you are joining an organisation who has achieved the benchmark for workplace inclusion across a number of diversity areas. Certified Family Friendly workplace Genea is committed to providing a workplace that is diverse, equitable and inclusive. It is important to us that our hiring process is accessible and open to all, we welcome applications from Indigenous Australians, people with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.Please contact our recruitment team ((emailprotected) ) if we can help with any reasonable adjustments to enable you to participate in the job application process Job Location #J-18808-Ljbffr