Executive Assistant | Construction

vor 4 Wochen

Council of the City of Sydney, Österreich Design Build Vollzeit

Are you an experienced, highly organized professional who thrives in a dynamic environment? We are seeking an Executive Assistant to provide high-level administrative and coordination support to the Project Director of a major infrastructure project. This is a unique opportunity to contribute to one of Australia's most significant infrastructure projects while supporting senior leadership at the highest level. Key Responsibilities Administration and Coordination Coordinate comprehensive travel plans, including international travel arrangements, visas, accommodation, and transportation. Schedule and manage meetings, appointments, and events, ensuring optimal use of the Director's time. Prioritise and triage matters requiring the Director's attention, redirecting to appropriate team members when necessary. Manage all incoming and outgoing communications, including emails, workflows, and correspondence. Handle expense claims and manage conflicting priorities with agility and sound judgement. Relationship Management Foster strong working relationships with the Project Director’s leadership team and key internal and external stakeholders. Collaborate with external stakeholders and their executive assistants, including government officials, embassies, clients, and vendors. Organise events such as board meetings, conferences, and networking functions, overseeing logistics and promotion. Act as liaison between the Director, executive team, and external partners. Documentation and Reporting Prepare agendas, take minutes, and manage documentation for leadership meetings. Compile and distribute reports, Executive and Board papers, ensuring deadlines are met. Coordinate reporting schedules and recommend process improvements. Develop ad hoc reports and presentations as required. About You Tertiary qualifications in business / management or equivalent industry experience. Minimum of 5 years providing high-level administrative support to senior management. Experience within the construction industry is highly regarded but not essential. Proficiency in Google Suite and Microsoft Office applications. Excellent communication and interpersonal skills with the ability to liaise professionally at all levels. High level of confidentiality, attention to detail, and ability to meet deadlines. Current Class C Driver’s Licence. Why Join This Company? The adventure of FIFO Play a key role in a landmark infrastructure project. Work alongside passionate and highly skilled professionals. Competitive salary and benefits, with accommodation and travel costs included. Opportunities for professional development and career growth. If you are a proactive, detail-oriented professional who thrives in fast-paced, high-stakes environments, we would love to hear from you. For any questions relating to this role or other opportunities with D&B and our clients please contact Renee Hamilton at , or click apply. Your application will be treated as strictly confidential. #J-18808-Ljbffr

  • Executive Assistant To Coo

    Vor 2 Tagen

    Council of the City of Sydney, Österreich Acrworld Vollzeit

    Executive Assistant to COO & Construction Director ACRWORLD Austral, New South Wales, Australia The Opportunity ACRWORLD is partnering with a large, fast-growing construction company to hire a high-calibre Executive & Personal Assistant to support the COO & Construction Director. This pivotal role is a rare chance for someone who thrives in a high-trust,...

  • Executive Assistant to COO

    vor 1 Woche

    Council of the City of Sydney, Österreich ACRWORLD Vollzeit

    Executive Assistant to COO & Construction Director ACRWORLD Austral, New South Wales, Australia The Opportunity ACRWORLD is partnering with a large, fast‑growing construction company to hire a high‑calibre Executive & Personal Assistant to support the COO & Construction Director. This pivotal role is a rare chance for someone who thrives in a...

  • Construction Finance Assistant

    vor 1 Tag

    Council of the City of Sydney, Österreich Talinga Construction Vollzeit

    A well-established construction company in St Leonards is seeking a reliable Accounts Assistant to support the finance team. This full-time role involves processing accounts payable, liaising with suppliers, and maintaining financial records. Candidates should have at least 1 year of accounts experience, a relevant degree, and basic skills in MYOB, Xero, and...

  • Legal Executive Assistant

    vor 2 Wochen

    Council of the City of Sydney, Österreich Minter Ellison Vollzeit

    Select how often (in days) to receive an alert: Location: Sydney Contract Type: Permanent MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out...

  • Legal Executive Assistant

    vor 2 Wochen

    Council of the City of Sydney, Österreich MinterEllison Vollzeit

    4 days ago Be among the first 25 applicants Location: Sydney Contract Type: Permanent MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out...

  • Executive Assistant to the ELT

    Vor 3 Tagen

    Council of the City of Sydney, Österreich CPB Vollzeit

    Executive Assistant to the ELT Location: Aus - Sydney Job Type: Permanent Full-time Applications close: 10 Oct 2025 CPB Contractors is a leading international construction company and a member of the CIMIC Group. We combine the construction track record and expertise formerly delivered by Leighton Contractors and Thiess and we also include the people and...

  • Legal Counsel

    vor 1 Woche

    Council of the City of Sydney, Österreich Sigma Executive Vollzeit

    Consultant at Sigma Executive | Executive Search Specialist | Partnering with Junior Lawyers within the Construction, Infrastructure and Energy... The Company Our client plays a central role in Australia's evolving energy landscape, overseeing the development and delivery of major infrastructure projects that support the transition to a cleaner, more...

  • Executive Assistant to CEO – Multi-Sector Businesses

    vor 3 Wochen

    Council of the City of Sydney, Österreich at Vollzeit

    Executive Assistant to CEO – Multi-Sector Businesses We are seeking a highly capable and motivated Executive Assistant to support the CEO across a diverse portfolio of businesses in the development, real estate, construction, and healthcare sectors. Key Responsibilities: Provide high-level executive and administrative support to the CEO across multiple...

  • Executive Assistant

    Vor 5 Tagen

    City Of Melville, Österreich Office of the Chief Executive Vollzeit

    Job Details Salary : HSO Level G4 $90,666- $96,409 per annum pro rata Location : Murdoch Unit / Division : South Metropolitan Health Service Work Type : Fixed Term – Full Time, Fixed Term – Part Time, Permanent – Full Time, Permanent – Part Time Position No : Pool Ref Closing Date : 4:00 PM Overview Are you a highly organised individual with strong...

  • Senior Legal Executive Assistant

    vor 2 Wochen

    Council of the City of Sydney, Österreich MinterEllison Vollzeit

    A leading legal and consulting firm in Sydney is hiring a Permanent Legal Executive Assistant. The role involves delivering high-quality administrative support in a busy team, requiring excellent organisational skills and the ability to liaise with clients and stakeholders. Candidates must have experience providing administrative support, strong MS Office...