Bids Executive

Join to apply for the Bids Executive (Sydney or Melbourne) role at Pinsent Masons . We’re looking for an experienced Bids Executive to join our APAC Business Development team, based in either Melbourne or Sydney. This is a full‑time role working Monday to Friday, 9:00 am to 5:30 pm, with hybrid work arrangements. This is an exciting opportunity to work in a strategic, fast‑paced environment, managing and supporting end‑to‑end bid and tender processes. You’ll play a key role in helping the firm secure high‑value work across priority business areas. Working closely with the APAC Bid Manager based in Sydney, you’ll oversee the entire bid life‑cycle – from opportunity assessment and document preparation to final submission. You’ll also collaborate with the wider APAC Business Development and Marketing (BD&M) team and Lead Bid Partners across the region. Key Responsibilities Review and interpret tender documents, identifying key requirements and timelines. Coordinate with partners, associates, and internal stakeholders to compile content. Use business development systems to efficiently source and collate relevant materials. Maintain and enhance pre‑written content, templates, and guides to provide automated content resources. Produce bid activity reports, track submissions, and update bid databases. Assist senior team members in creating materials for client presentations. What We’re Looking For 2+ years in a similar bid or tender coordination role within legal or professional services. A business development or marketing qualification (advantageous). A genuine team player who contributes enthusiastically. Exceptional business writing, editing, and proofreading skills. Meticulous accuracy in all aspects of work. Strong interpersonal and communication skills. Ability to manage conflicting deadlines effectively. Skilled at earning trust and respect from stakeholders. Mandarin written capability is advantageous due to collaboration with Hong Kong and Mainland China. Why Join Pinsent Masons? We have a global reach and a local feel. With 29 offices and 1500 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you’ll be exposed to domestic, international and multi‑jurisdictional high‑profile work, yet be in an office where everyone knows your name. We do things a bit differently: Legal services are at the core of our business, but we’ve diversified into other areas, providing complementary services to clients through offerings like Brook Graham and Vario flexible services. We like to be flexible. Our firm is professional but also relaxed; you can dress for your day in your own style. We also promote practices that support wellbeing, mental wellness and work/life balance so that everyone can thrive. We’re lots of fun and very inclusive. Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You’ll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives. Diversity and Inclusion At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/long‑term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate. How to Apply Ready to take the next step in your career? We’d love to hear from you Please submit your resume via this advertisement. For a confidential discussion, please contact Kara Powell, Talent Acquisition Advisor, via #J-18808-Ljbffr