Administration Officer

Department of Education Victoria – Ballarat Central VIC The purpose of the Administration Officer role is to provide administrative services to Area staff. The Administration Officer, under the direction of the Manager, Planning and Implementation, will work closely with other staff performing administrative functions and in liaison with the School Improvement Project Support Officer to ensure required supports are provided across the Area. Work Type This role is an ongoing, full‑time position commencing ideally early January 2026. Attributes The role is critical to the effective operations of the Area. It will involve periods of sustained independent work, as well as frequent and varied contact with Department employees and members of the community. The role demands flexibility and the ability to work in a highly collaborative and supportive way with all other staff. The Administration Officer will demonstrate discretion, integrity and initiative in the performance of their tasks. Responsibilities Lead the support for office/facilities management, including fleet services. Manage records, including administration of Area Sharepoint sites. Procure hospitality, travel, office supplies and general invoice processing. Provide general administration support including reception, meeting and event coordination. Manage and triage the Area inbox. Support program administration. The role requires the following capabilities: Planning, organisation and attention to detail Relationship building Initiative, accountability and self‑management Verbal and written communication How to Apply Applicants are required to submit a CV and cover letter (max. 2 pages) summarising their skills, relevant experience and suitability to the role. Preferred applicants may be required to complete a police check and may be subject to other pre‑employment checks. All information provided will be treated in strict confidence. About the Department The department provides a wide range of learning and development support and services. It provides policy leadership, plans for the future of education in Victoria and leads key cross‑sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, and directly providing school education and 50 new early learning centres. About the Division The Schools & Regional Services group is responsible for implementing government learning and development strategies through networks of government schools and early childhood providers. Multi‑disciplinary teams work collaboratively across the Area to: deliver high quality education and early childhood services that are responsive to local needs improve early childhood service and school outcomes and performance across the Area Further Information For more details regarding this position please see the attached position description for the capabilities to address in application. The department values diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page. Contact Applicants requiring adjustments can contact the nominated contact person. For further information pertaining to the role, please contact Karlina Anderson, Planning and Implementation Manager via (03) 7005 1*** or ***************@education.vic.gov.au. Information about the Department of Education’s operations and employment conditions can be located at . Applications close The application deadline is 11:59 pm on Wednesday 3rd of December. Be careful – don’t provide your bank or credit card details when applying for jobs. Don’t transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr