Admin Assistant

Location Profile Latrobe SDS is located in Traralgon. It is one of two special schools in the Latrobe Valley and is the only Special Developmental School in the Gippsland region. The school caters for students with moderate to severe disabilities. Students travel from all over the Latrobe Valley and surrounding outlying areas to attend. In 2022 we moved to a new purpose-built school site. Our facilities include classrooms with attached kitchenettes, quiet spaces and toilets; art/homecrafts; STEM; tech/manufacturing; food technology; therapy spaces; multi-purpose hall; library; consulting rooms and staff work spaces. These are surrounded by stunning landscaping, bright and colourful playgrounds and open spaces including a basketball court, walking track and playing field. Our dynamic team provides a stimulating educational program for students with significant intellectual and associated difficulties and disorders between ages of 4.8 to 18 years of age. Parents, staff and carers work collaboratively in planning educational and developmental programs for students. Student Support Groups are established for each student and emphasise the importance of a partnership between home and school in developing student goals. Our allied health team supports staff to develop programs which specifically target the learning goals of our students. As a Positive Behaviour Support (PBS) and Lead Respectful Relationship school we focus on the wellbeing and engagement of our students. Explicit teaching of our school values and expected behaviours provides students with the skills to self-regulate and actively participate in their learning. When behaviours arise, our tier 1 and tier 2 PBS teams provide support to staff to understand why the behaviour is occurring and teach students strategies specific to the skills needed to shift their behaviour. Parents are a key partner in this process so there is consistency between home and school. School activities and programs focus on improving student learning outcomes and promoting greater independence. Staff encourage students to strive for excellence in all of their endeavours. To achieve this, the school provides sequential teaching and learning programs that deliver a comprehensive, broadly based and inclusive curriculum based on the Victorian Curriculum. The development of student communication is a key component of each student's Individual Education Plan and central to the learning process. Selection Criteria SC1 Proven ability to work both independently and collaboratively within a team environment. SC2 Demonstrated high level written and verbal communication skills with an ability to relate effectively with the wider school community, including teaching and support staff, students, parents and external providers. SC3 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position. SC4 A commitment to professional learning and growth. SC5 An understanding of the needs of students with a disability and their families. Role An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher. Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3). A role at this range may include: Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained. Responsibilities Coordinate staff absencesRelief Staff Daily Bulletin - Sentral Support the school OH&S compliance (Inductions: Contractor/Visitor/Volunteer), maintain the Chemical Register. Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records Maintain and update office records, enrolment data, diary records, and basic written records Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters) Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc. Coordinate the delivery of administrative services within the school In consultation with the Principal and Business Manager, determine and manage work priorities within the school office. Develop and implement strategies to ensure effective administration procedures. Coordinate the implementation of requisitioning and purchasingSupplies First Aid Mini Woolies Orders Manage client reception and office operations Liaise with school staff in regard to support requirements. Support the first aid facilities. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. Diversity and Inclusion The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at: Other Information This is a fixed term educational support position at 0.789 time fraction. The hours of work are: Monday - Friday 7.00am - 1.00pm 7.00am-8.00am is to be available for contact on the school mobile, attendance onsite from 8.00am - 1.00pm. All applicants must ensure they address all the specific key criteria for the position. The name and contact details of three referees should be included with the application. Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at #J-18808-Ljbffr