EVENTS COORDINATOR

EVENTS COORDINATOR – CONFERENCE – MELBOURNE, VIC (HYBRID) The Royal Australasian College of Surgeons (RACS) is the leading advocate for surgical standards, professionalism, and surgical education in Australia and Aotearoa New Zealand. The College is a not‑for‑profit organisation representing more than 8600 surgeons, 1300 surgical trainees, and Specialist International Medical Graduates. RACS also supports healthcare and surgical education across the Asia‑Pacific region and is a substantial funder of surgical research. About the Role This position is responsible for end‑to‑end management of conferences for RACS‑affiliated associations, and for contributing high‑level input into the College’s Annual Scientific Congress (ASC). The primary objective is to lead and coordinate the planning, management, and execution of conferences, ensuring all operational elements are delivered within strict timelines and budgets. Responsibilities Coordinate and deliver a range of high‑level events, with sizes ranging between 100 – 500 attendees. Manage operational elements of events, including sponsorship and exhibition, within strict timelines and budgets while maintaining the College’s reputation for excellence. Assist senior team members with key conference elements such as sponsorship, registration, and marketing. Produce post‑event reporting and analysis to inform future event improvements. Provide onsite support during key events, supervising staff and volunteers. Support registration processes, including invoicing, reporting, query resolution and onsite registration management. Develop internal and external event websites and apps. Manage contracts by monitoring venue, supplier, and service agreements. Adapt to shifting priorities, demands, and timelines through analytical and problem‑solving capabilities. Build and sustain relationships with stakeholders, sponsors, exhibitors, and affiliated organisations. Attend organising committee meetings as the primary contact and provide regular updates. Handle administrative tasks related to staff and external events. Skills and Experience Experience managing conferences and events of both medium and small scale. Competence with EventsAIR software or similar event management software. Strong written and verbal communication skills. Excellent interpersonal skills, able to relate to people at all levels. Research and analysis skills, with effective problem‑solving and sound advice. Ability to prioritise a diverse workload and multitask under pressure. Attention to detail and a high level of accuracy. Flexibility to respond during peaks of workload. Resilience and agility. Capability to work with minimal supervision. Experience working with member‑based organisations or not‑for‑profit entities is desirable. Benefits Flexibility to combine working from home with time spent in the office. RACS Professional Development Framework (Grow at RACS). Access to a wellbeing app. Annual wellbeing reimbursement. Additional gifted leave at the end of the year. Access to online learning portal THRIVE (catalogue of 89,000+ courses). Employee Assistance Program, including counselling, legal support, career development and planning, nutrition & lifestyle advice, and financial counselling. How to Apply To apply for this role, submit your application by clicking here to go to SEEK to submit a cover letter and resume. Please note we will be reviewing applications as they come in. If you would like a copy of the position description or have questions, please direct them to (applications sent to this address will not be accepted). EEO Statement RACS is committed to supporting diversity and inclusion in our workforce. The Royal Australasian College of Surgeons recognises Aboriginal and Torres Strait Island people as the traditional landowners of Australia and Māori as the tangatawhenua (people of the land) of Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori, and building an inclusive, culturally safe and appropriate environment. #J-18808-Ljbffr