Executive Assistant

Synopsis : INFORMATION FOR APPLICANTS Greater Shepparton City Council, situated in the heart of the Goulburn Valley, is the fifth largest provincial centre in Victoria and has a well-developed economy due to its strong agricultural and irrigation base, with major industries related to food processing, manufacturing, transport and health care. The Goulburn Valley is often referred to as 'The Food Bowl of Australia' as around 25% of the total value of Victoria's agricultural production is generated in this area. Greater Shepparton has a population of approximately 69,000 and is culturally rich with 17.4% of residents being born overseas. The area has excellent education, recreation, cultural, social and health facilities and tourism is a developing focus for the region. Executive Assistant - Infrastructure Salary: $78,424.32 per annum pro rata Closing: Friday 5 December 2025 Part Time (16 hrs 45 mins p / w) - Temporary (To 22 November 2026) We are currently seeking applications to fill a job share vacancy in the position of Executive Assistant – Infrastructure, at Council’s Doyles Road Complex. This is an exciting opportunity to gain exposure to a number of areas across the organisation. This position plays a crucial role in providing high level executive support to the Director and Infrastructure Leadership Team and requires strong communication and organisational skills. You will be required to manage the Director’s schedule, coordinate meetings, prepare reports, and handle correspondence. The ideal candidate will be highly organised, discreet, and capable of working independently in a dynamic environment. Key Responsibilities Administrative Support Manage the Director’s calendar, schedule meetings, and coordinate appointments. Prepare and proofread correspondence, reports, and presentations. Organise and prioritise incoming emails, phone calls, and other communication. Meeting Coordination Schedule, organise, and facilitate meetings, including preparing agendas and taking minutes. Ensure follow-up actions are completed and track progress on decisions made during meetings. Documentation and Reporting Prepare, format, and distribute various documents and reports as required by the Director. Maintain and organise departmental files and records, ensuring accuracy and confidentiality. Stakeholder Management Serve as a liaison between the Director and internal / external stakeholders. Coordinate and manage interactions with Councillors. Operational Support Handle travel arrangements and accommodation bookings for the Director. Manage departmental supplies and equipment, ensuring they are stocked and functional. Confidentiality and Discretion Handle sensitive and confidential information with the utmost discretion and professionalism. Skills Proficiency in Content Manager and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organisational and time-management skills. Strong written and verbal communication abilities. Ability to multitask and work under pressure. Attention to detail and accuracy. Strong interpersonal skills with the ability to interact effectively with various stakeholders. Attributes High level of professionalism and discretion. Proactive and self-motivated with a problem‑solving attitude. Ability to work independently and as part of a team For further information about this position, please contact Sophie Overs, Executive Assistant - Infrastructure on . Note : This position is subject to a 6 month qualifying period in accordance with the Fair Work Australia minimum employment period. During the qualifying period employees will be provided with appropriate on-going induction, support, assistance, resources and training to enable them to meet the required performance standards for the position. First Nations people are encouraged to apply. Council is committed to Child Safety and Wellbeing and adheres to Child Safe Standards and obligations under the Reportable Conduct Scheme of the Child Wellbeing and Safety Act 2005. Please note that applications which do not specifically address the Key Selection Criteria detailed in the position description will not be considered. For procedures on how to apply go to All applications must be submitted to the Council by the closing date shown on the advertisement. #J-18808-Ljbffr