Executive Assistant

At IMDEX, we create technology that efficiently and sustainably unlocks the Earth’s value. Our technologies and products allow smarter and safer decisions for people, assets and the earth. Through innovation and curiosity, we continue to find new ways to improve accuracy and efficiency in mining in a more sustainable way. For further information visit The Opportunity We are seeking a highly professional and proactive Executive Assistant with a minimum of 5-10 years’ experience to support four of our C‑Suite Executive team members. This is a trusted role at the heart of IMDEX’s leadership, offering exposure to strategic decision‑making, Board‑level engagement, and global stakeholder interaction. The successful candidate will be a self‑starter with outstanding communication skills and respects confidentiality. You will enjoy a varied role managing complex schedules, coordinating high‑level meetings and events, and delivering seamless executive support. This role requires exceptional organisational skills, discretion, and the ability to anticipate needs in a fast‑paced, dynamic environment. Key Responsibilities Provide high‑level administrative support to the C‑Suite Executive team. Manage complex diaries with global time zones along with meeting coordination. Significant experience with domestic and international travel logistics for executives. Prepare, collate and distribute complex documents, presentation material, Steering Committee documents, agendas and monthly reporting packs for the executive team. Develop productive working relationships with internal and external stakeholders. Assist in planning and delivery of corporate functions, conference attendance and workshops. Maintain confidentiality and manage sensitive information securely. What You’ll Bring Minimum 5‑10 years Executive Assistant experience supporting multiple C‑suite executives. Expertise in global travel logistics and complex diary management with multiple time zones. Advanced Microsoft Office skills (Word, Excel, PowerPoint, Teams). Strong communication, writing, and reporting skills. Excellent planning, organisation, and time management. Ability to work independently. Experience in a global or ASX‑listed organisation. Exposure to Board‑level operations and governance. At IMDEX - we do things differently IMDEX is a unique blend of technology and mining. Our people have contrasting and complementary skills which drive innovation, adaptability, and holistic problem solving. We offer our global talent: Aculture of care – we care and look out for our people by fostering an inclusive and respectful working environment. Game changing work – we give you autonomy and provide flexibility that harnesses your strengths and individuality. Opportunities to grow – we want you to grow and expand your thinking and provide clear career pathways so you can see where you can go next. Empowerment by purpose – to be close to the solution and change the face of mining forever. Ability to build strong connections within a global business – you will have the opportunity to collaborate with people from all over the world. IMDEX is an Equal Opportunity Employer committed to employing a diverse workforce and providing a workplace of respect and inclusiveness. We place great emphasis on ensuring our company is a safe, high performing and welcoming workplace. The information submitted during the recruitment process will be stored and processed as per IMDEX Limited Privacy Policy found at Agency calls and candidates will not be considered. Shortlisting starts immediately. #J-18808-Ljbffr