Personal Assistant to the Managing Director
Vor 5 Tagen
Personal Assistant to the Managing Director WA UNIVERSAL is a leading crane, rigging and transport organisation supporting major construction projects across Western Australia. As our Managing Director continues to drive strong growth and operational excellence, we are seeking a highly organised and proactive Personal Assistant to provide both business and personal support. This role is ideal for a driven individual who thrives in a dynamic environment, can manage competing priorities, and understands the need for confidentiality, accuracy and professionalism at all times. About the Role The Personal Assistant will work closely with the Managing Director, providing high-level administrative support across both business and personal domains. You will ensure smooth day-to-day operations, maintain critical deadlines, manage workflows, and help keep communication flowing across departments, clients, and partners. You will be responsible for: Executive Administration Managing the Managing Director’s calendar, scheduling, and prioritisation of appointments Coordinating inbox management, drafting correspondence, filtering emails, and addressing urgent matters Monitoring deadlines, reminders, and key deliverables to ensure commitments are met Preparing documents, reports, briefings, presentations, and meeting packs Taking meeting minutes and ensuring action items are followed through Business Operations Support Monitoring multiple construction and client portals for project correspondence, updates, compliance requests, and communications Assisting with preparation of bids, tenders, and submissions Supporting mobilisation, operations, and project teams with administration and information management Coordinating travel, accommodation, and logistics as required Maintaining accurate digital filing systems, registers, and document control Personal Support Assisting with personal errands, household administration, and scheduling Managing personal appointments, bookings, and calendars as required Providing general support to streamline work/life tasks and reduce administrative load What We’re Looking For Prior experience in a Personal Assistant, Executive Assistant, or high-level administrative position Excellent written and verbal communication skills Strong organisational ability with exceptional attention to detail Confidence navigating industry platforms such as Procore, Hammertech, Simpel, Aconex or similar (preferred but not essential) Ability to work independently, solve problems, and anticipate needs Integrity, discretion, and professionalism at all times High proficiency in Microsoft Office and general digital literacy Ability to adapt quickly when priorities shift in a fast-paced business A proactive, calm and solutions-focused mindset Hours, Location & Conditions Full-time role , Monday to Friday, 40 to 50 hours per week Based at WA UNIVERSAL, 36 Baretta Road, Wangara Competitive salary based on experience All employment conditions aligned with the Fair Work Act and National Employment Standards Onsite, in-person role with direct access to the Managing Director Long-term career stability within a respected and growing industry leader How to Apply If you are highly organised, loyal, and ready to support a Managing Director operating at a fast pace across business and personal commitments, we’d love to hear from you. Please submit your resume and cover letter outlining your relevant experience and why you would be a great fit for this role. #J-18808-Ljbffr
-
City Of Wanneroo, Österreich WA Universal VollzeitA leading crane and rigging company in Australia is looking for a Personal Assistant to support the Managing Director. The preferred candidate will manage schedules, assist with business and personal duties, and ensure smooth operations. Exceptional organisational skills, discretion, and proficiency in Microsoft Office are essential. The role is full-time,...
-
City Of Bunbury, Österreich Busselton Civil VollzeitA leading civil and traffic management firm is seeking an experienced Personal Assistant to provide comprehensive executive support to the Managing Director. The role demands a proactive individual with at least five years' experience in similar positions, particularly in construction or infrastructure. Responsibilities include managing the Director's...
-
Personal Assistant to the Director
vor 3 Wochen
City of Melbourne, Österreich Foxcorp Australia Pty Ltd VollzeitFoxcorp Australia Pty Ltd – Beaconsfield VIC Personal Assistant to Director – Dynamic, Fast-Paced & Rewarding Role Location:Upper BeaconsfieldVICFull-time |Building/Land Development About the Role This is not your typical PA role. You’ll work closely with a very busy Director who operates across multiple ventures — from corporate to international...
-
Personal assistant to the General Manager
Vor 3 Tagen
City Of Greater Geraldton, Österreich The Panaceum VollzeitPersonal assistant to the General Manager Panaceum Group is a leading regional provider for healthcare and allied services in the mid west and Pilbara regions in Western Australia. As our General Manager continues to drive strong growth and operational excellence, we are seeking a highly organised and proactive Personal Assistant to provide both business...
-
Executive Assistant to CEO
Vor 5 Tagen
Gold Coast City, Österreich at VollzeitExecutive Assistant to CEO & Managing Director If you are exceptional at what you do and love to be part of a high-performance team, then we want you! About JLF: The JLF Group has been in business since 1981. Our mission: to engage, educate and empower Australians to become all they can be. We live and breathe three core values that drive everything we do:...
-
Executive Assistant to Managing Director
vor 2 Wochen
City of Melbourne, Österreich Mazda Australia Pty Ltd VollzeitExecutive Assistant to Managing Director Join Mazda Australia and become the trusted right hand to our Managing Director. Are you an experienced Executive Assistant ready to take on a pivotal role at the heart of a dynamic organisation? Join us as the trusted partner to our Managing Director and the cultural anchor of our Head Office. This is your...
-
Executive Assistant to CEO
Vor 3 Tagen
Gold Coast City, Österreich JLF Group of Companies VollzeitExecutive Assistant to CEO & Managing Director If you are exceptional at what you do and love to be part of a high-performance team, then we want you! About JLF: The JLF Group has been in business since 1981. Our mission: to engage, educate and empower Australians to become all they can be. We live and breathe three core values that drive everything we do:...
-
Executive Assistant to Managing Director
Vor 7 Tagen
City of Melbourne, Österreich Mazda Australia Pty Ltd VollzeitJoin Mazda Australia and become the trusted right hand to our Managing Director. Are you an experienced Executive Assistant ready to take on a pivotal role at the heart of a dynamic organisation? Join us as the trusted partner to our Managing Director and the cultural anchor of our Head Office. This is your opportunity to combine strategic support with event...
-
Executive Assistant to Managing Director
vor 3 Wochen
Gold Coast City, Österreich at VollzeitExecutive Assistant to Managing Director Ready to Step Into an Executive Assistant Role? This is a full-time, immediate opportunity for a polished, highly organised, and commercially minded Executive Assistant ready to support the Managing Director of a multi award-winning firm operating from a brand-new, state-of-the-art office in the heart of the Southport...
-
Executive Assistant to Managing Director – Victoria
vor 2 Wochen
City of Melbourne, Österreich JLL VollzeitExecutive Assistant to Managing Director – Victoria Join to apply for the Executive Assistant to Managing Director – Victoria role at JLL Overview Are you an experienced Executive Assistant ready to take on a pivotal role supporting senior leadership in one of Australia's premier commercial property organisations? JLL's Victorian business is seeking a...
