Fleet Administrator

Access Group Australia are the nation’s largest privately‑owned fleet of Access equipment. Our core business facilitates the hiring, selling, servicing, and transporting of elevated work platforms including scissors, boom lifts, telehandlers and forklifts to the Construction, Material Handling and Mining sectors. We have a strong team of employees who work in a fast‑paced, high‑performing, collaborative, and entrepreneurial environment. Due to an exciting internal promotion, we’re on the lookout for a talented and motivated Fleet & Asset Administrator to join our high‑performing team in Canning Vale. This isn’t your average desk job‑you’ll play a key role in keeping our national fleet running smoothly, working closely with multiple business units and stakeholders across the country. If you thrive in a fast‑paced environment where no two days look the same, this role is for you. Working Monday to Friday 8am-5pm, this is an office‑based role at our Canning Vale corporate office. This is a highly administrative role performing high level data entry and administration for our national fleet department, you will be working in Microsoft excel on a daily basis, so Intermediate to Advanced skills in this area are essential. Other duties will include Delivering high‑level administration and data entry support for our Fleet & Asset team. Using your Excel expertise (pivot tables, VLookups, IF functions, data validation, conditional formatting). Processing payments for vehicle and equipment renewals in partnership with our International Support Office (ISO) team. Updating national vehicle, equipment, and insurance registers. Preparing, lodging and managing insurance claims and liaising with our insurer on a regular basis. Assisting with Used Capital Sales administration. Liaising with service and operations teams to support day‑to‑day fleet activities. Preparing PowerPoint presentation for GM for monthly operations meetings. Managing stock inventory, purchase orders, and tickets. Drafting professional communications to internal and external stakeholders. Supporting the General Manager and broader team with ad hoc projects. At Access Group, we pride ourselves on creating a workplace that is collaborative, safe, and entrepreneurial, and we’re looking for someone who shares our values of People, Safety, Respect, Communication, and Continuous Improvement. In addition, you will bring 4-5 years’ administration or data entry experience in a busy environment. Strong Microsoft Office skills-Intermediate to Advanced Excel is essential. Exposure to preparation and lodgment of insurance claims would be advantageous. Previous exposure to NetSuite or Insphire (advantageous but not required). A confident communicator, both written and verbal. Excellent time management and prioritisation skills- you can juggle multiple tasks with ease. A positive, resilient attitude and strong attention to detail. Ability to work both independently and as part of a supportive team. A fun, energetic approach-we work hard but enjoy what we do. All short listed applicants will be required to complete skills testing for speed and accuracy with their typing prior to being booked to interview. Why you’ll love working with us: Competitive remuneration package, based on experience. Be part of a growing, energetic organisation in a secure industry. A supportive workplace that values continuous improvement and your professional development. Access to our Employee Assistance Program (EAP). Reward & recognition programs to celebrate your wins. A safety‑first culture with a focus on ZERO harm every day. Fully equipped onsite gym at our Canning Vale head office. How to Apply This is an exciting chance to join a progressive and dynamic team within a secure and stable industry. If you’ve got the skills, energy, and attitude, we’d love to hear from you Click Apply Now to submit your resume and cover letter. At Access Group, we believe diversity makes us stronger. We are proud to be an Equal Opportunity Employer and encourage women and Indigenous candidates to apply. (Please note: Only applicants with full working rights in Australia will be considered.) #J-18808-Ljbffr