Executive Assistant

If you currently work at the Diocese of Maitland-Newcastle, including the Catholic Schools Office, please apply through our internalCareers Portal . Executive Assistant - Head of Early Education and Head of OOSH Posted: 24/10/2025 Closing Date: 24/11/2025 Job Type: Permanent - Full Time Location: Newcastle West Job Category: Administration & Office Support, Education, Childcare & Training This role supports the Head of Early Education and the Head of OOSH by ensuring the smooth operation of the Office, managing daily administration, and advancing strategic priorities. You will also foster strong, collaborative relationships with internal and external stakeholders. St Nicholas offers a wide range of benefits that support and enrich the lives of our employees, including: mnBenefits program: Enjoy up to 10% off at top retailers with our mnBenefits program Salary: $90,000 per year + Super Flexibility: You will be supported to balance work and personal commitments through flexibility Growth: Paid Industry‑leading training and career progression within the organisation through a variety of learning and development pathways Facilities: Purpose built office space Additional Benefits: Employer‑funded parental leave, salary packaging, corporate benefits including: Fitness Passport (T&C’s apply), EAP and flu injections 50% off childcare fees for all full and part‑time employees $1,000 staff referral bonuses ($1,500 for eligible positions) The purpose of this position is to deliver high‑level organisational and professional support to the Head of Early Education and the Head of OOSH. The Executive Assistant is responsible for overseeing the day‑to‑day administrative functions of the Office of Early Education and OOSH ensuring smooth and efficient coordination. In addition, this role plays a key part in fostering positive, collaborative relationships with internal and external stakeholders, and supporting the strategic priorities of the Head of Early Education and the Head of OOSH. Desired Skills and Experience EXPERIENCE/CRITERIA Exceptional organisational and time management skills Flexibility and willingness to adapt to changed timelines, deadlines, and significant events Demonstrated ability to maintain a high level of confidentiality High level of proficiency in use of common office computer applications e.g., Office 365, Electronic Document Records Management System (HPE Content Manager) etc. QUALIFICATIONS Business Administration Diploma or Certificate IV or equivalent Current Working with Children Check (WWCC) Current Class C Driver’s Licence 2 years’ experience in an Executive Assistant Role (Desirable) Experience in the Early Education industry (Desirable) If this sounds like an opportunity for you, we would love to hear from youAPPLY now. Applications for this position will only be considered if submitted through the following platforms: our careers page on our website, mnpeople, Indeed, Seek, or LinkedIn. For any questions, please contact The Diocese of Maitland‑Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero‑tolerance approach to abuse of children or vulnerable persons. All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation. St Nicholas promotes the safety and wellbeing of children from culturally or linguistically diverse backgrounds and encourages applications from people from culturally or linguistically diverse background. St Nicholas promotes the safety and wellbeing of Aboriginal and Torres Strait Islander children and encourages applications from Aboriginal and Torres Strait Islander peoples. #J-18808-Ljbffr