Executive Assistant

Executive Assistant role at icare NSW The Executive Assistant plays a pivotal role in empowering General Managers to effectively deliver on their responsibilities and goals by working closely with senior leaders and the Executive Assistant Network to enable operational and administrative effectiveness. About the Role Hybrid working environment, offering a highly competitive salary. A corporate wellbeing program with subsidised gym membership, free flu vaccinations and health check programmes. Comprehensive learning and development support aligned to icare’s Core Capabilities. Our People Awards – On‑the‑spot Recognition, Quarterly Values Awards & Our People Annual Awards. Duties Effective diary management including screening meeting requests from internal and external stakeholders, negotiating scheduling times and resolving diary clashes. Light inbox monitoring to support informed decision‑making and planning, including notification of urgent emails and time‑sensitive priorities. Provide onboarding and off‑boarding logistical support for the General Manager’s direct report team members. Manage information and coordinate follow‑up action with discretion, initiative and confidentiality. Administer operations support including booking travel, coordinating approvals, itineraries and payment. Provide event management support for the General Manager’s direct report team, coordinating logistics, catering, venue and tech equipment. Process procurement activities – payment of invoices and creation of purchase requisitions as appropriate for the General Manager. Manage purchases via Purchase Card, completing the reconciliation process. Collaborate with the Executive Assistant and Assistant Network community to share knowledge and drive efficiencies. Support the General Manager’s team with project‑related tasks as required in alignment with development goals. Skills & Experience Tertiary qualifications in a relevant discipline. Strong experience in commercial insurance and operating within a regulatory environment. Proficiency in Microsoft Office 365 products. Broad experience in executive support in a corporate environment. Strong organisational and coordination skills. Ability to prioritise on behalf of senior leaders. Ability to manage stakeholders on behalf of senior leaders. Problem‑solving skills. Ability to manage confidential information. Ability to build and maintain strong relationships and networks across the business. Culture We believe our strength lies in the diversity of our people and encourage applicants from diverse backgrounds. We are committed to our people’s development so that the people of NSW can thrive. About the Organisation Our purpose is to care for the people of New South Wales, building confidence and trust so our communities can thrive. As NSW’s agency of insurance and care, in the past year we insured 338,000 businesses, covered four million workers and supported 92,000 workers with injuries. We cared for over 1,800 people severely injured on our roads and supported more than 5,450 impacted by a dust disease. We helped 775 homeowners, insuring $20.9 billion in residential projects, and continue to protect $436 billion in NSW Government assets, including iconic landmarks such as the Sydney Harbour Bridge and Opera House. Employment Details Seniority level: Mid‑Senior level Employment type: Full‑time Job function: Administrative Industry: Insurance Please note that you must be an Australian citizen, permanent resident of Australia, New Zealand citizen with a current New Zealand passport or have unrestricted working rights to apply for this role. If you are an employee of icare, please apply via Hugo to submit your application. #J-18808-Ljbffr