Office Manager

Integrated Group Services (IGS) provides integrated, sustainable solutions with a team of reputable specialists possessing extensive industry knowledge. We focus on value engineering, sustainability, and facility management to offer unparalleled service. IGS is committed to value, innovation, and trust, ensuring quality and value for money. Our in-house expertise enables us to deliver turnkey project packages or accommodate specific client needs while prioritising diversity, nurturing talent, and offering flexible working conditions. Office Manager – Sydney (IGS Building Engineering Services) Location: Alexandria, NSW (Sydney‑based applicants only) Role Type: Full‑Time Industry: Building Services Engineering / Technology / Professional Services ⚠️ IMPORTANT — Sydney-based applicants only. Interstate and overseas applications will not be accepted. What You Will Do Finance & Operations Use Total Synergy for project administration, invoicing workflows, and job setup Operate Xero to assist with accounts payable/receivable Lead debtor management including follow‑ups, reconciliations and tracking Support monthly reporting cycles and financial administration Bids, Proposals & Document Management Prepare and coordinate proposals, tenders, capability statements and submissions Manage bid timelines, gather inputs, ensure compliance and quality Maintain templates, CVs, capability packs, and document libraries Marketing & Communications Assist with LinkedIn posts, marketing material and announcements Support branding, graphics, events, presentations and digital content Liaise with design and marketing partners where needed AI, Automation & Digital Process Support Assist in developing AI‑driven internal processes , such as: Automated templates Proposal generation tools Data entry or workflow automation Content creation workflows Work closely with leadership to streamline administrative operations using AI tools Be proactive in suggesting digital and AI‑based improvements to business systems Assist in staff adoption of new AI‑enabled processes Office Administration Manage daily operations for the Alexandria office Oversee supplies, travel bookings, meeting rooms and staff support Assist onboarding/offboarding in coordination with People & Culture Provide general administrative support across all service lines What You Bring Experience with Total Synergy and Xero is essential Strong background in administration, office management or operations High‑quality document formatting and written communication skills Experience supporting proposals/bids highly regarded Familiarity with AI tools (ChatGPT, automation platforms, AI‑assisted admin tools) Willingness and capability to help build AI‑driven internal systems High attention to detail, strong organisation and proactive problem‑solving Ability to multitask in a fast‑paced consulting environment Must be a Sydney resident — overseas applicants will not be considered Why Join IGS? Be part of one of Australia’s fastest‑growing engineering and technology consultancies Work with multidisciplinary teams delivering high‑value national projects Contribute to internal innovations through AI, automation and digital transformation Supportive, energetic and growth‑focused culture Modern office in Alexandria , connected to all IGS state offices (NSW, VIC, QLD, SA, ACT, PH) How to Apply If this role sounds like the right fit for you, we want to hear from you. Please send your CV and cover letter to: Only Sydney‑based applicants will be reviewed. Referrals increase your chances of interviewing at Integrated Group Services (IGS) by 2x. #J-18808-Ljbffr