Executive Assistant

Chubb celebrates diversity by fostering an inclusive, flexible and equitable workplace. We support applications from all members of our community and equitable access to our employment opportunities. We are open to discussing workplace flexibility in all our vacancies, to ensure we can attract the best candidates and accommodate individual needs, differences, disabilities and working arrangements. Please let us know if you require any adjustments to the recruitment process so we can support you to present your best self. Chubb is a world leader in insurance. With operations in 54 countries and territories, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. As an underwriting company, we assess, assume and manage risk with insight and discipline. We service and pay our claims fairly and promptly. The company is also defined by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength and local operations globally. Parent company Chubb Limited is listed on the New York Stock Exchange(NYSE: CB) and is a component of the S&P 500 index. Chubb maintains executive offices in Zurich, New York, London, Paris and other locations, and employs approximately 40,000 people worldwide. Additional information can be found at: Your Role The Executive Assistant will provide high-level administrative support to the offices of Risk Management and Claims Management, ensuring smooth operations and effective communication both internally and externally. This role requires a proactive individual with exceptional organisational skills, strong interpersonal abilities, and an understanding of compliance, regulatory requirements, and claims management processes. The Executive Assistant will serve as a liaison with regulatory bodies and play a critical role in the preparation of materials for the Board of Directors and other executive meetings. Your Responsibilities Administrative Support Manage and maintain the executive calendars, scheduling meetings, appointments, and travel arrangements for the offices of Risk Management and Claims Management. Prepare and organise documents, reports, and presentations for meetings and ensure they are prepared in advance for executive review. Contribute to the planning and review of office services, setting priorities and service standards to enhance overall efficiency. Handle confidential information with discretion and integrity. Office Management Allocate human resources, space, and equipment effectively to ensure optimal office function for both departments. Assign tasks and monitor the performance of staff members, providing guidance and support as needed. Ensure that office equipment and supplies are maintained, addressing any issues promptly. Manage records and accounts of the offices, ensuring accuracy and compliance with organisational policies. Liaison with Regulators Facilitate communication between the company and external regulatory bodies. Track and manage the submission of reports, regulatory filings, and compliance documentation for both functions. Assist in preparing for regulatory audits and meetings with regulatory representatives. Claims Function Support Assist in the management of claims processes by organising and maintaining claims documentation and files. Help prepare reports related to claims for internal review and reporting. Collaborate with the Claims team to coordinate communication with external stakeholders, including clients and service providers. Participate in the review and documentation of claims procedures and best practices to ensure compliance and efficiency. Board Materials Preparation Collaborate with the Risk Management and Claims teams to gather and compile relevant data and insights for Board materials. Draft, edit, and proofread reports, presentations, and other materials for accuracy and clarity. Coordinate the distribution of Board materials, ensuring all documentation is provided timely for Board meetings. Personnel and Compliance Management Coordinate personnel activities such as performance management, training for both departments. Ensure compliance with occupational health and safety regulations, making sure workplace policies are followed, and staff undertake required training. Ensure that all work complies with relevant government legislation, policies, and procedures. Project Management Support the planning and execution of projects and initiatives associated with both the Risk Management and Claims Management offices. Utilise project management tools to track progress and report updates to the Chief Risk Officer and Risk Management team. Communication Serve as the primary point of contact for internal and external communications regarding the Risk Management and Claims offices. Draft and prepare correspondence, memos, and internal communications as needed. Foster collaborative relationships across departments to enhance information flow and communication. Data Management and Reporting Maintain and update risk management and claims databases and dashboards. Assist in data analysis and reporting for risk assessment, claims management, and regulatory compliance. Support the Risk Management and Claims teams in reviewing and summarising regulatory guidance and changes in legislation. Meeting Coordination Organise and coordinate meetings for the Risk Management and Claims teams, including agenda preparation, note-taking, and follow-up on action items.Help facilitate training sessions, workshops, and seminars as needed to enhance the effectiveness of both functions. Qualifications Bachelor’s degree in business administration, Finance, Risk Management, Insurance, or a related field preferred Strong understanding of regulatory frameworks, risk management, and claims processes. Excellent written and verbal communication skills, with a keen eye for detail and accuracy Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to manage competing priorities in a fast-paced environment and work efficiently under pressure. Strong interpersonal skills and the ability to build relationships with various stakeholders, including senior executives and regulatory bodies. High level of professionalism, discretion, and confidentiality in handling sensitive information. Chubb is committed to equal employment and celebrates individual differences by creating a workplace environment in which everyone feels welcomed, respected and valued. We offer you the opportunity to work as part of a dynamic and agile environment where continuous development is encouraged throughout your career, both locally and globally. Some additional benefits offered include a flexible working approach via our “My One Thing” initiative, education assistance, dress for your day every Friday, promotion of health and wellbeing (including discounted health insurance, daily breakfast and fresh fruit), and the option to enrol into the Chubb Limited discounted stock purchasing scheme. Applications Open: 05/12/2025 Applications Close: 05/01/2026 Full-Time, Permanent #J-18808-Ljbffr