Branch Coordinator

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We’re focused on supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and wellbeing treatment or accelerating medical research. It’s all part of the way we partner with the community to help every individual lead a healthy life. Melbourne 3000 VIC $95,102 - $107,905 + Super + VPS benefits Communications and Engagement About the role The Branch Coordinator role sits within the Directorate of the Communications and Engagement Branch which provides advice and support to the Chief Communications Officer (CCO) and the Executive group to ensure efficient and effective operations of the branch. Reporting to the Strategic Adviser and working closely with other members of the Directorate, the Branch Coordinator provides high‑level professional support and assistance to ensure the efficient running of the CCO office, Directorate and Branch. They deliver a range of administrative, financial, procurement, recruitment and coordination tasks and projects. About us At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected. We see it as our job to support Victorians to stay healthy and safe. And to deliver a world‑class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all. How you’ll make a difference Provide a range of effective executive support functions for the branch executive group including supporting end‑to‑end recruitment, oversight and management of the Directorate inbox, assisting the branch with the processing and onboarding of labour hire engagements. Support the management of financial and procurement activities related to contracts, vendor management and vendor payments, in alignment with departmental policies and procedures. Undertake temporary and back‑up Executive Assistant duties for the Chief Communications Officer by providing high‑quality executive and secretarial support services. This includes: email and calendar management, providing administrative services to support internal and external meetings and events, meeting coordination, tracking of correspondence and the coordination of information flow in and out of the office. coordination of meeting papers and talking points for CCO attendance at Executive Board, Executive Board Sub Committee meetings, Committee meetings and forums anticipating and delivering pro‑actively on requirements in a time‑pressured environment. Liaise with senior executives and government officials, answer queries, provide timely advice, undertake follow up action and identify emerging administrative functions, pre‑planning and evaluation of scope. Operate with confidentiality, discretion and a high‑level of integrity and autonomy in managing communication between executive staff and their offices and with key stakeholders. Identify and appropriately escalate issues having regard for political and environmental sensitivities and interrelationships of stakeholders and the integrated nature of program and service delivery activities. Draft documents including reports, letters, memos, procurement contracts and emails within prescribed timelines, of a standard suitable for external distribution for final presentation so as to achieve consistency of quality, professionalism and relevance of responses. Suitable applicants will be able to demonstrate High level administrative experience. As a self‑starter who can pro‑actively coordinate and support corporate processes and requirements. Someone who can build and maintain positive relationships with key stakeholders. To learn more please click “Apply” to view the Position Description on the website. What we offer The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world. A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector. A strong commitment to work‑life balance, including a diverse array of flexible working arrangements. How to apply Applications should include a resume and a cover letter. Click the “Apply” button to view further information about the role including key contact details and the advertisement closing date. We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process. For more information on our commitment to inclusion and diversity see our website. Preferred applicants may be required to complete a police check and other pre‑employment checks including proof of three vaccinations (including booster) against COVID‑19. Information provided will be treated in the strictest confidence, in line with our privacy policies. The Jobs and Skills Exchange (JSE) Recruitment Policy allows for priority consideration for employees who apply through the Jobs Skills Exchange (JSE) jobs board platform. As such, these employees are strongly encouraged to submit their application through the JSE. #J-18808-Ljbffr