Program Coordinator
vor 11 Stunden
The Japan Foundation, Sydney Sydney CBD, Inner West & Eastern Suburbs Administration & Office Support - Administrative Assistants (Part Time) The Japan Foundation, Sydney, promotes cultural exchange between Japan and Australia as one of 26 overseas offices of The Japan Foundation, which was established in 1972 in Tokyo. Our office organises and participates in a diverse range of cultural events to provide Australians with opportunities to experience Japanese art and culture, and support Japanese studies and Japanese language education in Australia through a variety of programs. We are currently seeking a highly motivated person for the following position. Salary and Conditions Part-time appointment: Three days, 7 hours per day (basically between 10am to 6pm) from Monday to Friday, negotiable. $28.12 to $31.19 per hour depending on your previous experience and skill level, plus 12% superannuation. Contract for up to 2 years with a six-month probationary period. Your duties will include Organise and coordinate the administrative operations of Japanese language courses and related events (planning and maintaining schedules and agendas, arranging meetings, preparing for events, preparing administrative documents, providing basic technical support, etc.). Liaise with language course participants (inquiries, enrolments) and relevant internal and external stakeholders including contract teachers. Perform communications related tasks such as web updates and publicity. Track expenditures/transactions and issue invoices. Carry out other duties as instructed by the Director and the Manager. Selection criteria Australian citizenship or residency. Outstanding verbal and written communication skills in English and Japanese (at least one of the languages at a native or near-native level and the other at an intermediate level or above). Proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience using Zoom and familiarity with its functions and usage. Demonstrated organisational and communication skills. Demonstrated attention to detail. Self-motivated, able to work autonomously, but also in a team. Flexibility and time-management skills; ability to manage competing deadlines across a variety of tasks. Strong interest in cultural exchange between Australia and Japan, especially in Japanese language education. Proven experience as a program coordinator or in a relevant position. Experience in administration and customer service. Knowledge of program management and development procedures. Experience using databases. Experience using Canvas or other LMS platforms. Experience using WordPress for web editing. Experience using Eventbrite or other event management platforms. Application must include A cover letter and resume in English or Japanese. A brief self-introduction in English and Japanese. A separate document addressing all the selection criteria in English or Japanese. The names, addresses and/or email details of at least two referees. All applications must be submitted directly by email to with the subject line "J-Course Coordinator Application". For enquiries, please email with subject line "J-Course Coordinator". #J-18808-Ljbffr
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