Reception, Administration

vor 2 Wochen


City of Melbourne, Österreich Vital Ease PTY LTD Vollzeit

Vital Ease is creating safer, more accessible homes for older Australians and people living with disability. We partner closely with Home Care Providers, Occupational Therapists, Care Managers and NDIS Support Coordinators to deliver high‑quality, clinically aligned home modifications with care, professionalism and integrity. About the Role The Reception, Administration & Scheduling Coordinator is a high‑energy, key operational support role that ensures clients, trades and care partners receive a seamless and professional experience. You’ll be responsible for reception duties, administrative support, and coordinating scheduling across our home modification projects. Responsibilities Managing calls and inbox enquiries, directing them to the appropriate person Supporting clear communication between Projects and Trades teams Assisting with quote documents and compliance paperwork Maintaining accurate records and improving processes Scheduling site visits, assessments, installations and job bookings Liaising with clients, OTs, Care Managers and trades, and managing schedule changes Who We’re Looking For We’re looking for someone with experience in Aged Care, NDIS, health, administration, or trade scheduling. In your cover letter, tell us why YOU are our next Admin Superstar Qualifications A warm, professional communicator Highly organised with strong attention to detail Experienced in reception, administration, coordination or scheduling Confident managing multiple priorities Tech‑savvy (SIMPRO experience is a bonus) Calm, friendly and solutions‑focused A genuine team player who loves supporting others Benefits Supportive, down‑to‑earth team culture Ongoing training and development Career progression opportunities as we expand Work that genuinely improves safety, independence and wellbeing A purposeful organisation with strong values and high standards Ready to Join Us? If you’re someone who loves admin, helping people, keeping things organised, and being the friendly voice that starts each client’s Vital Ease experience — we’d love to hear from you. Apply now and be part of a team making homes safer, with empathy and expertise. #J-18808-Ljbffr



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