Executive Assistant, Employment

Gilbert + Tobin is built on enduring values of excellence, trust, respect, integrity and good corporate citizenship. We are a leading firm with over 500 lawyers, trusted by our clients to navigate today’s increasingly complex world. We are purpose‑built for our clients’ most complex work – across transactions, disputes and regulation. Our partners are leaders in their fields, delivering the highest quality of legal advice and providing an exceptional edge for our clients. They also provide our lawyers the opportunity to work with and learn from them. We are innovators in the use of technology, redefining value and service in the legal industry. Our open, merit‑based culture attracts and inspires the best legal talent. Founded in 1988, G+T’s journey has been one of relentless ambition and rapid progress, achieving extraordinary success in just over three decades. We remain as determined as ever to be the best it’s possible to be. About the employment team Our Employment team specialises in strategically complex and business‑critical disputes and investigations for Australian and multinational organisations, government bodies and senior executives. The team is experienced in employment litigation across all courts and tribunals where employment‑related matters are heard, including Fair Work Australia, the Supreme Court, the Federal Circuit Court and the Federal Court of Australia. We act in significant Fair Work Act litigation, breach of contract claims and matters involving employee fraud, serious breaches and threatened breaches of post‑employment restraints. About the role We’re looking for a full‑time, experienced Executive Assistant to join our Sydney Employment team. You’ll support the team’s lead Partner, one Special Counsel and lawyers in a busy and close‑knit team working on complex and interesting matters. Your responsibilities include: Close management of diaries and inboxes of senior team members. Liaising with clients, counsel and external stakeholders. Workflow management and pro‑active matter and task allocation. Practice management and co‑ordination of team‑wide initiatives and activities. Drafting of external administrative communications for team members. Managing documents and files across multiple matters. Preparing and formatting court documents in various jurisdictions. Compiling and managing briefs to counsel. Managing e‑filling processes and court portals. Monthly billing and account reconciliation. Coordinating travel, flights and accommodation. About you To succeed in this role, you bring: Proven experience as a senior Executive Assistant or Personal Assistant in a law firm environment. Excellent organisational skills with the ability to manage competing deadlines. Ability to make decisions on administrative and other matters to reduce the administrative load on team members. Strong attention to detail and a commitment to high‑quality work. Effective communication and interpersonal skills. A proactive approach and sound judgement. What we offer Gilbert + Tobin will offer you a friendly, flexible and professional working environment. In addition to top‑of‑market remuneration, we provide our people with benefits such as up to 26 weeks’ paid parental leave, additional annual leave, subsidised gym membership, ‘end‑of‑trip facilities’, exclusive retail discounts, social events, and much more, which you can view here: Additional information Please submit your interest via our career’s website with a resume. Diversity and inclusion We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute. Location: Sydney, New South Wales, Australia #J-18808-Ljbffr