Executive Assistant

Vor 4 Tagen

Council of the City of Sydney, Österreich Smartways Logistics Vollzeit

At Smartways, we are more than a logistics company. We are in the business of saving lives. Every day we manage time-critical, complex healthcare deliveries across Australasia and behind every life‑saving outcome is a team that operates with precision, urgency and care. For our CEO and Executive Team to perform at their best, we rely on a calm, organised and resourceful Executive Assistant who keeps everything moving behind the scenes. We are now looking for an Executive Assistant who thrives in fast‑paced environments and enjoys being the person who quietly makes the impossible happen. Whether you are an experienced EA or coming from event planning, coordination, paralegal work, personal assistance or office management, this role offers the chance to step into a high‑impact position where your organisation and initiative truly matter. About the Role As the Executive Assistant to the CEO, you will play a pivotal role in supporting him in a fast‑paced and hands‑on environment. You will act as a trusted partner, managing complex calendars, coordinating end‑to‑end travel arrangements, and ensuring he is fully prepared for each day. You will also support the wider Executive Team with high‑level coordination, communication and organisation, driving alignment across priorities and keeping key actions moving. It is a dynamic position that requires exceptional organisation, strong judgement and the ability to stay two steps ahead. Key Responsibilities Managing complex calendars, meetings and travel arrangements Preparing agendas, papers and minutes for Executive and Board meetings Acting as the first point of contact for internal and external stakeholders Handling confidential correspondence and information with absolute discretion Assisting with presentations, reports and special projects Coordinating key events such as leadership meetings, Board dinners and company functions Providing overflow support to the broader Executive Team when required About You Proven experience supporting senior executives (CEO or C‑suite level preferred) Exceptional organisational skills and strong attention to detail Highly developed written and verbal communication skills Professionalism, sound judgement and the ability to handle sensitive matters with confidentiality Strong proficiency in Microsoft Office Suite and document preparation A proactive, adaptable approach with the ability to manage multiple priorities What’s on Offer Make a meaningful impact – Your work helps hospitals return vital equipment quickly so more patients receive critical care. High Performance Culture – Be part of a collaborative, problem‑solving group of people who love what they do. Birthday Leave – Enjoy a paid day off to celebrate you. Convenient location – Free parking and just a 3‑minute walk from Macquarie Park Metro Station. If you’re a self‑starter who thrives on responsibility and enjoys being a trusted partner to senior leadership, we’d love to hear from you. Apply now via LinkedIn or email your CV to Location: Sydney, New South Wales, Australia Employment type: Full‑time Seniority level: Mid‑Senior level Job function: Administrative Industry: Hospitals and Health Care #J-18808-Ljbffr

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