Executive Officer

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people. The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy. We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you. Hours per fortnight Hours per fortnight - flexible options available. Duties Provide a high level of client service. Liaise and communicate effectively with senior government officers, statutory office holders, Ministerial Offices, external organisations and the general public, and undertake associated confidential duties. Provide comprehensive executive support to the Director and Deputy Director including high quality and accurate document production using audio transcription and copy typing skills, travel and function arrangements, co‑ordination of meetings and conferences, and telephone screening. Undertake all high level administrative tasks required by the Director including maintaining physical and electronic files, and provide such services to other officers as directed. Manage and coordinate the flow of information and correspondence to and from the Director, including the management of highly sensitive and confidential matters. Manage the Director's work schedule, including diary management, prioritising urgent matters, arranging travel, arranging meetings, and ensuring that background papers and files are available prior to scheduled meetings. Apply technical knowledge of administrative operations to ensure the efficient delivery of administrative services. This will include as appropriate modifying and developing procedures. Manage access to the Director by acting as the first point of contact, and exercise initiative in undertaking high level liaison and dealing with enquiries in the absence of the Director by referring them to appropriate officers. Undertake any of the above duties for other legal practitioners within ODPP, or additional duties within the expected range of work of the position, as the Director may require. Qualifications and Checks Desirable Requirements: Appropriate qualifications in Business Administration or Business (Legal Services). Pre‑employment checks: The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre‑employment check before taking up the appointment, promotion or transfer. The following checks are to be conducted: Pre‑employment (National Police Record) checks for: Arson and fire setting, violent crimes and crimes against the person, sex‑related offences, drug and alcohol related offences, crimes involving dishonesty, deception and / or conspiracy, making false declarations, malicious damage and destruction to property, serious traffic offences, crimes against public order or relating to the Administration of Law and Justice, Executive or the Legislative Power. Disciplinary action in previous employment. Documents Download the Statement of Duties and any Associated Documents: Statement of Duties (Executive Officer.docx) Statement of Duties (Executive Officer.pdf) How to apply Online applications are preferred, please click the 'Apply Now' button. You will be prompted to complete an online application form and to attach your cover letter, resume and selection criteria responses. Please note, attachments must be in Microsoft Word or PDF format. If you are unable to submit your application online, please contact the Department of Justice Recruitment Team. Contact For more information: Chelsea Trubody-Jager, Director, Crown Law Phone : ( Reasonable Adjustment Queries People Strategy Team ( #J-18808-Ljbffr