Executive Assistant

Senior Talent Acquisition Specialist @ SS&C Technologies Executive Assistant Locations : Sydney | Hybrid Get To Know Us: SS&C Intralinks is the leading provider of secure SaaS solutions that empower businesses across the globe to collaborate seamlessly and share sensitive information safely. Recognized by over 99% of Fortune 1000 companies, our technology is at the forefront of enabling enterprises to navigate critical strategic initiatives. Headquartered in Windsor, Connecticut, we operate across 35 countries with a team of 27,000+ professionals. Why You Will Love It Here Flexibility : Hybrid Work Model and Business Casual Dress Code, including jeans, Centralized location – 2 minutes’ walk from Raffles Place MRT Your Wellbeing: Medical, Dental, Vision, Employee Assistance Program, Parental Leave and Well-Stocked Pantry Diversity & Inclusion: Committed to Welcoming, Celebrating and Thriving on Diversity Training: Hands‑On, Team‑Customized, including SS&C University Education: Paid further education opportunities for employees who are eligible Extra Perks: Bonus Scheme, SS&C Stock(s) Allocation for employees who are eligible Why Join Us? At SS&C Intralinks, we champion innovation, collaboration, and personal growth. Every member of our team plays a vital role in reshaping the boundaries of secure enterprise collaboration. Here’s what you can expect: Global Impact: Collaborate with teams and leaders across the APAC region and beyond. Supportive Culture: Work in an environment where your contributions are valued and your professional growth is prioritized. Dynamic Work Environment: Tackle meaningful projects that drive tangible business results. What You Will Get To Do: Executive Support Manage and prioritize the Head of Sales' calendar, scheduling meetings across multiple time zones and ensuring seamless coordination. Screen calls, emails, and correspondence to streamline communication and ensure timely follow‑up on key business issues. Organize international and domestic travel arrangements, including flights, accommodations, and visas, maintaining up‑to‑date records of travel documentation. Prepare and distribute meeting agendas, materials, and presentations; document minutes and action items for follow‑through. Process and reconcile travel and expense reports, adhering to company policies and highlighting potential exceptions. Collaborate with regional sales leaders to support APAC business plans and projects, ensuring timely execution and delivery of objectives. Assist in resolving operational challenges, including cross functional coordination, and sales reporting. Support event planning, from venue selection to budget management, for sales meetings and thought‑leadership initiatives. Attend sales leadership meetings, including overseas travel 3-4 time per year. Cross-Regional Collaboration Provide administrative support for global and regional leadership meetings, including logistics, document consolidation, and on‑site coordination. Actively monitor urgent communications across time zones and ensure timely response to critical matters. Identify opportunities to optimize processes, enhance team collaboration, and drive operational excellence. What You Will Bring: Bachelor’s degree or equivalent experience preferred. 5+ years of experience as an Executive Assistant , ideally supporting a sales organization or leadership team in a fast‑paced environment. Proven ability to work autonomously with sound judgment, maintaining strict confidentiality. Strong organizational skills, with the ability to manage multiple priorities and tight timelines. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint). Excellent written and verbal communication skills, with a professional demeanour and interpersonal finesse. A proactive, problem‑solving attitude and a keen eye for detail. We encourage applications from people of all backgrounds to enable us to bring diverse perspectives to our thinking and conversation. It's important to us that we strive to have a workforce that is diverse in the widest sense. Thank you for your interest in SS&C If applicable, to further explore this opportunity, please apply directly with us through our Careers page on our corporate website @ Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative #J-18808-Ljbffr