PROJECT ADMINISTRATION ASSISTANT
vor 3 Wochen
Southern States Group is a very successful family-owned business, with a great culture. We are renowned for delivering world’s best technologies and exceptional innovation & customer service. Since 1993, we have established ourselves as a key equipment, service, and parts supplier to major transport and logistics companies in Australia. Today, our World leading brands include: Thermo King-Transport Refrigeration of trailers, trucks, vans, intermodal and air cargo TransitAir - Rail HVAC - Air conditioning for Trains and trams and locomotives Whiting- Roller shutters doors for all transport vehicles Robinson- Roller shutters for service vehicles Joloda Hydraroll- Moving floors for vehicles and warehouses, and Anteo-Tail lifts for trailers, trucks, vans, and utilities THE ROLE The Administration Assistant is responsible for ensuring customers and visitors of the business are greeted in a professional and friendly manner. The office Administration Assistant will also provide general administrative assistance to the Rail Department. This role requires a strong understanding of administration tasks, attention to detail and the ability to work collaboratively with internal and external stakeholders. RESPONSIBILITIES Assist with costing of completed work orders Assist with costing variations and follow-up as needed, once approved Organise despatch of freight of units when approved Maintain and update work in progress board for operational tracking Issue certificates of conformance and other compliance documentation Prepare and process invoices for completed jobs once approved Assisting with Sitedocs administration and tool box preparation Support other administrative tasks as required Assist with raising W/O Assist with P/O Number to Subcontractor Request P/O from Customer and Invoice Customer Email invoices to customers Check emails, reply and seek information if required Answer all phone calls Filing of documentation daily Checking unit history and warranty dates as required. Assist in providing general administrative support in relation to OHS requirements as directed Ensure the security of information, particularly company pricing, sales or market information. Carry out all other adhoc tasks requested by Management. ROLE REQUIREMENTS Computer experience (intermediate) Attention to detail and commitment to processes. Strong work ethic with the ability to prioritise. Initiative and enthusiasm. Willingness to learn and to follow instructions. A flexible approach to working hours and being punctual. Ability to work well with others in a team and autonomously QUALIFICATIONS / EXPERIENCE Minimum 2 years’ experience within a similar role. WHAT’S NEXT If you believe you possess the necessary skills to apply for this position, please forward your covering letter and resume in confidence. All applicants must be eligible to work in Australia. We regret to advise that we are not able to respond to all applications, however we thank you for your interest in the position. #J-18808-Ljbffr
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