Administrative Assistant

Are you a highly organised and values-driven administrator looking to contribute to meaningful work in a respectful and supportive environment? The Catholic Diocese of Broken Bay is seeking a capable and compassionateAdministration Assistant to support the work ofSafeguarding Broken Bay (SBB) . In this pivotal role, you will provide efficient, accurate and confidential administrative support to the Safeguarding team – with a particular focus on supporting theSafeguarding Legal Counsel and theSafeguarding Officer – Records . This position requires commitment to confidentiality and the ability to handle emotionally challenging material with professionalism and resilience. You will be entrusted with confidential records and correspondence, often involving complex and sensitive content, and must approach every task with discretion, and sound judgment. This is a role with purpose, where your skills in office administration, document management and communication will directly support the Diocese’s mission to ensure safe and welcoming environments for all. Key Responsibilities Provide high-quality administrative support to the Safeguarding team, including coordinating meetings, minute-taking, venue and travel arrangements, and event support. Assist the Safeguarding Legal Counsel with the preparation of sensitive legal correspondence and documentation. Maintain accurate records and filing systems in accordance with Diocesan standards. Draft, format and proofread documents while ensuring alignment with the Diocesan style guide. Support file and version control processes, ensuring secure storage and handling of confidential records. Liaise professionally with internal and external stakeholders, including clergy, parishes, legal representatives, and diocesan entities. About You To succeed in this role, you will bring: Proven experience in administration, ideally with knowledge of legal or safeguarding processes. Excellent communication, organisational, and time management skills. High proficiency in Microsoft Office and document management systems. Sound judgement, discretion, and the ability to manage sensitive and confidential information. A collaborative approach and a strong sense of service. A Working with Children Check (WWCC) and relevant tertiary qualifications or equivalent experience. Please apply by providing you CV and a cover letter which outlines how you meet the selection criteria outlined above. Please also include your motivation for working with the Catholic Diocese of Broken Bay, particularly in a safeguarding. Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Administrative Industries Religious Institutions Referrals increase your chances of interviewing at Catholic Diocese of Broken Bay by 2x Sign in to set job alerts for “Administrative Assistant” roles. Sydney, New South Wales, Australia 2 weeks ago Sydney, New South Wales, Australia 3 days ago Sydney, New South Wales, Australia 7 months ago Sydney, New South Wales, Australia 4 days ago Millers Point, New South Wales, Australia 7 months ago Sydney, New South Wales, Australia 4 days ago Darlinghurst, New South Wales, Australia 6 days ago North Sydney, New South Wales, Australia 2 weeks ago St Leonards, New South Wales, Australia 4 days ago Millers Point, New South Wales, Australia 2 months ago Sydney, New South Wales, Australia 4 days ago Darlinghurst, New South Wales, Australia 3 weeks ago Sydney, New South Wales, Australia 3 weeks ago Sydney, New South Wales, Australia 2 days ago Sydney, New South Wales, Australia 5 days ago St Leonards, New South Wales, Australia 3 days ago Administration Offer Level 3, Medical Support Officer - ESMHS Randwick, New South Wales, Australia 2 days ago Sydney, New South Wales, Australia 4 days ago Sydney, New South Wales, Australia A$60,000.00-A$75,000.00 4 days ago Sydney, New South Wales, Australia 6 days ago Sydney, New South Wales, Australia 2 weeks ago Chatswood, New South Wales, Australia 2 weeks ago Sydney, New South Wales, Australia A$90,000.00-A$110,000.00 2 weeks ago Auburn, New South Wales, Australia 6 days ago Administration Officer - Emergency Department Sydney, New South Wales, Australia 1 month ago Sydney, New South Wales, Australia 5 days ago Randwick, New South Wales, Australia 1 day ago Administrative Officer (Level 4) - Cell & Molecular Therapies Sydney, New South Wales, Australia 3 weeks ago Administration Officer - Casual - Admin Officer Level 4 - Location Negotiable within Southern NSWLHD We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr