Executive Assistant
Vor 6 Tagen
A new opportunity exists for an experienced EA to join a large, international company in Melbourne's South East. Purpose of the role : Reporting to the Managing Director (MD), the Executive Assistant (EA) plays a key role in ensuring the smooth running of the MD’s office including supporting the Executive Team, delivering high level executive support, and office administration. Accountabilities : Provide confidential secretarial and office administration services to the MD and Executive Team, including preparation of correspondence, reports, agendas and presentations. Manage complex international / domestic travel and associated itineraries / visas for the Managing Director and Executive Management Team. Extensive Diary management across multiple time zones - resolving any conflicts, making judgement on priorities and ensuring they are always met. Coordinate international visitors arranging company meetings, business lunches, dinners and after hour functions. Managing extensive email communication, diary, meetings and appointments and drafting correspondence in a timely and effective manner. Conduct any research and manage projects nominated by the MD. Engaging external stakeholders in a professional and confident manner. Attendance and action / minute taking at Executive Team Meetings. Event Management – assisting for a wide range of events as required by the MD and Executive Management Team both on and off site Manage the MD & Executive Management Team’s yearly timetable / plan of all business activities, meetings and Executive Team functions. Reconcile monthly expenses for MD and Executive Team. Delegation of Authority coordination. Supervision of the Executive Assistant and the Concierge staff / Reception About you : Previous Executive Assistant experience gained in a corporate environment, in providing high level administrative support. Capacity to work in a multi-project environment and have strong administrative, organisation and time-management skills. Proven high level skills in Microsoft Word, Outlook, Excel and PowerPoint. Ability to work across numerous time zones to schedule meetings. Demonstrated ability to apply confidentiality, discretion and exercise initiative. Excellent communication skills. Demonstrated ability to manage varied and conflicting demands to agreed standards and timelines. Relevant experience in providing support to C Suite Executive. Ability to work in a professional and effective way within a team, and contribute to a positive team environment. Initially this role will be a 6 month contract, however there is a strong chance the role will progress to a permanent position. To submit your application in strict confidence, click the 'apply' button. If you require further information, please contact Aaron Williams on . To view all Bayside Group job opportunities visit #J-18808-Ljbffr
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Remote Executive Admin Assistant
Vor 6 Tagen
City of Melbourne, Österreich Keller Executive Search VollzeitA global executive search firm is seeking a dedicated Administrative Assistant to support executive search professionals in a fast-paced environment. Responsibilities include managing calendars, scheduling meetings, conducting research, and ensuring seamless operations. Ideal candidates will have experience in similar roles, strong organizational and...
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Executive Assistant
vor 1 Woche
City of Melbourne, Österreich Office Of The Chief Executive VollzeitPosition Profile We are seeking to recruit a suitably experienced and enthusiastic person to the position of Executive Assistant. This dynamic position provides confidential high level executive support to the Chief Executive of WA Country Health Service (WACHS) to ensure the efficient and effective delivery of an administrative and executive support...
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Executive Assistant
vor 1 Woche
City Of Melville, Österreich Office of the Chief Executive VollzeitJob Details Salary : HSO Level G4 $90,666- $96,409 per annum pro rata Location : Murdoch Unit / Division : South Metropolitan Health Service Work Type : Fixed Term – Full Time, Fixed Term – Part Time, Permanent – Full Time, Permanent – Part Time Position No : Pool Ref Closing Date : 4:00 PM Overview Are you a highly organised individual with strong...
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City of Melbourne, Österreich Wachs - Central Office > Office Of The Chief Executive VollzeitA government health department seeks an experienced Executive Assistant to provide confidential high-level support to the Chief Executive. This position requires excellent organizational skills, the ability to manage multiple priorities, and previous experience in executive support within large organizations. The successful candidate will enjoy a competitive...
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Executive Assistant to Chief Executive
vor 1 Woche
City Of Melville, Österreich Office of the Chief Executive VollzeitA government health service seeks an experienced Executive Assistant to provide high-level administrative support to their executive team. The role involves managing diaries, supporting board meetings, and engaging with stakeholders in a dynamic environment. Ideal candidates will have significant experience in similar roles and excellent organizational and...
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Executive Assistant to CEO – Flexible Work
Vor 6 Tagen
City of Melbourne, Österreich Office Of The Chief Executive VollzeitA large health organization in Victoria is looking for an Executive Assistant to provide high-level support to the Chief Executive. The ideal candidate should possess experience in supporting Executive roles, excellent organizational skills, and the ability to manage competing priorities. This role offers flexible working arrangements and various employee...
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Executive Assistant
vor 3 Wochen
City of Melbourne, Österreich VISTA Clinic Australia VollzeitExecutive Assistant – Executive Support Contract Executive Assistant role based in Melbourne, VIC, with a hybrid work arrangement allowing some work from home. The role involves providing high‑level administrative support to executives, managing calendars, scheduling appointments, coordinating meetings, and preparing reports. Additional responsibilities...
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Executive Assistant
vor 4 Wochen
City of Melbourne, Österreich Ringwood Private Hospital VollzeitExecutive Assistant – Maternity Leave Cover (12 months) Ringwood Private Hospital invites dynamic professionals to fill a 12‑month Executive Assistant role, covering maternity leave for our Director of Nursing and the Executive Team. The role requires initiative, meticulous organisation and the ability to manage complex schedules while maintaining...
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Executive Assistant to the CEO — Flexible Hours
vor 1 Woche
City of Melbourne, Österreich Office Of The Chief Executive VollzeitA large health organisation in Victoria is seeking an Executive Assistant to provide high-level confidential support to the Chief Executive. The ideal candidate will have experience supporting Executive roles, excellent organisational skills, and the ability to manage competing priorities. This role offers flexible working arrangements and a range of...
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Executive Assistant
vor 2 Wochen
City of Melbourne, Österreich Cox Purtell Staffing Services VollzeitExecutive Assistant (3–4 Month Contract) $43.62 per hour + Super | Melbourne CBD Start: 1 January or earlier | Fortune 500 SaaS We are seeking an experienced Executive Assistant to step into a fast-paced, dynamic environment and provide seamless support across two senior executives within a Fortune 500 SaaS Business. This is a contract role driven by...
