Executive Assistant to the Board
vor 3 Wochen
About the School:
With growth comes opportunity. Advance your career
- Hume Anglican Grammar is a multi-campus co-educational Anglican Diocesan School offering education from Prep to Year 12 in the Northern growth corridor of Melbourne. Hume Anglican Grammar has an open enrolment policy so educates children from many faiths and with a diverse range of backgrounds and abilities.
- Since 2011, the School has occupied the Mt Ridley P-12 campus and has1,400 students. In 2019, it opened a second campus in Donnybrook. Commencing with junior primary, and will ultimately have an enrolment of 1,300 from Prep to Year 12.
- In 2023, the School opened its third campus in Kalkallo, as a Primary (P-6) school and as feeder to the Mt Ridley and Donnybrook Secondary schools, it will follow a similar growth pattern to Donnybrook with eventually some 600 students.
- This year, the school has 2,678 students and employs some 270 staff - 185 teaching and 85 non-teaching. Currently, the student enrolment at each campus is at Mt Ridley 1,418, Donnybrook 868 and Kalkallo 392.
- The school is on a growth trajectory and in 2025 is projected to increase to 2,912 students (Mt Ridley 1,428, Donnybrook 1,008 & Kalkallo 476) and ultimately have some 3,612 students (Mt Ridley 1,428, Donnybrook 1,596 and Kalkallo 588) with a corresponding cohort of teaching and general staff on its three campuses with plans for further expansion.
It is not by chance that we have young people who readily display warmth, humour and respect for one another and their teachers.
Executive Assistant to the Board
Hume now calls for applications for the position of Executive Assistant to the board in a hybrid role. This role is part-time (0.4FTE), commencing as soon as possible on an ongoing basis.
The Executive Assistant to the Board plays a pivotal role in executive management and is a highly respected position within School organisation. This role has the significant responsibility for providing high-level administrative, organisational and secretarial support to the Board of Directors and Business Manager, in their capacity as Company Secretary, to ensure the smooth running of all Board related matters.
The Executive Assistant to the Board has overall responsibility for the organisation of all Board matters and works closely with the Principal and Executive Assistant to the Business Manager. They act as an efficient and effective conduit between the Business Manager, in their capacity as Company Secretary and the Board of Directors.
The Executive Assistant to the Board supports the Business Manager in his/her capacity as Company Secretary, and is the Minute Secretary at Board and Committee meetings. They provide clerical and administrative support to the Chair of the Board, Chairs of Committees and Directors as required.
The Executive Assistant to the Board upholds the highest level of integrity and trust. They represent the School, Board of Directors and the Business Manager in his/her capacity as Company Secretary with self-confidence and discernment, and embody dignity and formality.
The Executive Assistant to the Board will be required to attend all Board and Committee meetings, which are held across a variety of locations as well as some via Zoom, and ensure all routine Board matters are handled smoothly. It is expected they exhibit a high level of personal judgement and make decisions on routine matters on behalf of the Business Manager in his/her capacity as Company Secretary.
Due to the nature of the role, work flexibility with regards to time and location is critical. A number of duties will need to be performed at times other than during the hours of a typical working day, including after hours in the evenings and in different locations. It may also be appropriate for a number of duties be carried out at home.
About you:
Essential
- Relevant experience assisting a Senior Executive, or Board of Directors
- Experience in organising and supporting Governance level meetings, including the setting of agendas and taking of minutes
- Solutions orientated and the ability to work autonomously and proactively while maintaining a high level of integrity, confidentiality and diplomacy
- Strong written and verbal communication skills
- Impressive interpersonal skills and the ability to build strong relationships
- Highly proficient computer skills in the MS Office suite including Outlook, Word, Excel and PowerPoint
- A current Working With Children check
Desirable
- Relevant experience assisting a Company Secretary or equivalent Senior Finance Executive (i.e. CFO)
- Certification in Business Administration or equivalent.
- Knowledge of the BoardPro System or similar
- Experience operating in a School or similar environment
Hume Anglican Grammar is committed to child safety.As such, the successful applicant will be expected to obtain a Police Check and satisfy child protection screening (Working With Children Check), as well as adhere to the Schools Child Safety Policy and Staff Code of Conduct. These documents may be downloaded from the School website.
How to apply?- Applications are required viaSEEK, attaching the Hume Anglican Grammar Application Form
- Please visit our website for the Application Form and the Position Description (which contains the KSC)humegrammar.vic.edu.au/employment
- Please address your application to the Business Manager and include the following three separate documents; Cover Letter, Resume and Application Form.
- ***Applicants who do not upload a completed Application Form will not have their application considered. ***
For any enquiries, please contact the Business Manager - Kieran Mitchell via email:mitchellk@humegrammar.vic.edu
Applications may be viewed as they are submitted, and the position may be filled prior to the expiry of this Advertisement - so please apply now
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