Assistant to Vice Presidents

vor 13 Stunden


Wien, Österreich IST Austria Vollzeit

Full Time (40 h/w)

Klosterneuburg (Vienna), Austria / Home Office possible

€ 2,500* gross/month

Your Responsibilities

This assistant position offers the exciting prospect of joining the Office of the President, supporting three Vice Presidents in their managerial functions and working closely with the Head of the Office in organizing board and committee meetings as well as various projects.

First point of contact for Vice Presidents relating to their managerial functions
Scheduling, preparation, and follow-up of meetings and visits
Travel management and reimbursements
English and German correspondence
Interface to scientific and administrative staff, board and committee members, and other external contact persons
Ensuring efficient and smooth office operations, support of guests and visitors
Compilation, proof-reading, and preparation of various documents, minutes, presentations, and reports

Your Profile

First work experience as a (management) assistant
Interest, but not necessarily experience, in an international research/academic environment
Completed higher education is advantageous
Excellent command of German and English (written & spoken)
High degree of commitment, proactivity, precision, and service-oriented attitude
Strong office computer skills and ability to deal with a wide variety of topics
Strong organizational, problem solving, and time management skills
High level of service orientation, discretion, and strong interpersonal skills

ISTA is growing. Grow with us

Institute of Science and Technology Austria (ISTA) is a constantly growing international institute for
conducting frontier research in mathematics, computer science,
life sciences & physical sciences. We strive to recruit passionate
professionals from across the world over all fields who strive to
support our goal of excellent research. Located within a beautiful
campus on the outskirts of Vienna, we offer multiple opportunities
for personal growth in a stable working environment.
Get an insight

ISTA promotes a diverse and inclusive working environment and is
committed to the principle of equal employment opportunity for all applicants,
free of discrimination. All employment decisions at ISTA are based on
job requirements, qualifications, merit and organizational needs. We strongly
encourage individuals from underrepresented groups to apply.

Your benefits

Education & training

Cafeteria

Childcare

Free shuttle bus

Multiple health offers

Pension insurance



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