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Russian Desktop Publishing Assistant
vor 7 Monaten
This position is located in the Russian Translation and Text Processing Section (RTTS) of the Conference Management Service (CMS), Department for General Assembly and Conference Management in Vienna. CMS operates administratively under the Division for Management (DM) at the United Nations Office at Vienna (UNOV). The incumbent reports through the Supervisor to the Chief of the Section.
**Responsibilities**:
Within limits of assigned authority, the Russian Desktop Publishing Assistant will be responsible for the following specific duties:
- Perform desktop publishing functions, including incorporating corrections and formatting documents, as well as creating tables, graphics and organization charts, in desktop publishing formats, in accordance with existing guidelines.
- Perform proofreading functions by checking successive versions of edited and translated documents against previous versions, as appropriate, in accordance with existing guidelines.
- Assist the Supervisor, Programming Officer or equivalent Officer, as needed, in the assignment of jobs, keeps track of jobs in progress and assist in ensuring the smooth electronic transmission and processing of documentation.
- Participate, as a member of a team, in the production of parliamentary and miscellaneous documentation, supplements and sales publications, by preparing desktop publishing layout of the final product in relevant language for reproduction in hard copy and electronic dissemination.
- Compile and scope final documents against the submitted document.
- Perform other desktop publishing functions developed through workflow reviews.
- Assist in providing statistical input and reports, as guided.
- Perform, under supervision, the full range of office support, administrative and clerical functions, as required.
- Handle queries, maintain attendance, and keep records as needed.
- Work effectively in presential, remote, or hybrid teams, as needed.
- Actively seek to learn from feedback and develop own skills and knowledge relevant to the job, especially through guidance and self-study.
- Undertake cross-assignments to perform, under guidance, other language support functions, if required.
- Make effective use of relevant language technologies and tools, and show willingness to learn new software, as needed.
- Stay available for assignments and shifts, depending on the exigencies of service, including outside normal working hours.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assist with visualizations and updating information material such as web pages or brochures.
- Perform other related work as required.
Competencies
PROFESSIONALISM
COMMITMENT TO CONTINUOUS LEARNING
Keeps abreast of new developments in desktop publishing, in particular new technology and procedures; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows
willingness to learn from others; seeks feedback to learn and improve.
TEAMWORK
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
High school diploma or equivalent is required.
Job - Specific Qualification
Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
Formal training in desktop publishing or a related field is desirable.
Work Experience
Experience in draft typing, copy editing, formatting, proofreading and creating typographical layouts, is desirable.
Experience working with different software for processing of documents and publications is desirable.
Experience with a documents production system is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, an excellent command of Russian (fluency), including grammar, spelling and usage is required; very good working knowledge of English is required; knowledge of any other United Nations official language is desirable.
Assessment
Special Notice
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due
