Executive Assistant to General Manager

vor 3 Monaten

Wien, Österreich AbbVie Vollzeit

**Company Description**

Supports the General Manager of AbbVie Austria and Affiliate Leadership team as needed, in all business and organizational activities. Proactively utilizing an understanding of the business context and conflicting priorities to ensure efficient and timely delivery of all tasks. These include the ability to easily build connections with internal and external stakeholders, complex diary management, meeting co-ordination across multiple time zones, presentation support, travel planning, expenses and ad hoc projects as required.

**Key Responsibilities**
- Schedule, organize and attend international and local leadership team meetings, coordinating agenda’s, documenting, and circulating action points.
- Preparation and circulation of documents including agendas, presentations and organizational charts.
- Creation and ownership of the annual Affiliate Calendar in alignment with the AREA and local country calendars.
- Ownership of the general Affiliate budget related to generic affiliate spend - communications, offsite events, team training, “Bring your Family & Friends Day” etc. Management of related purchase orders, liaising with relevant agencies and working closely with finance to ensure accurate tracking.
- Establish a good working knowledge of the business, products, and members of the Affiliate
- and Leadershipteam in order to support day to day operational tasks efficiently, with minimum supervision.
- Provide assistance to other business areas in peak periods or absence e.g., vacation cover for Market Access Coordinator
- Ability to easily build connections with external stakeholders and external executive assistants
- Build and maintain relationships both externally and internally within the wider organization to ensure effective communication and efficient implementation of departmental activities.
- Manage all incoming meeting invites and ensure any conflicting appointments are rescheduled.
- Schedule meetings across multiple time zones.
- Book meeting rooms as required.
- Work with the General Manager and the AMT on ad hoc projects and tasks in an innovative way. Using personal initiative and independence as much as possible, to achieve given objectives within tight deadlines e.g., AbbDate Newsletter, Employee Townhalls, Business Exchanges and Leadership Meetings & Events, etc.
- Provide detailed travel itineraries and ensure all information is updated in the calendar.
- Liaise with the local country team with regards to country reviews, offering the area team some logistics support.
- Preparation and submission of monthly expense reports.

**Qualifications** Experience and Qualifications**

Desirable Executive Assistant experience within fast moving, multi-cultural, large international companies. Experience within the pharmaceutical sector, is not essential.

**Skills**
- Excellent organizational, co-ordination and **communication skills in German and English are a must**:

- Exhibition of high business ethics standard in dealing with internal and external stakeholders, including dealing with others honestly and openly.
- A team player with a strong ability to work on their own initiative
- Reliable, accurate and precise
- A dynamic self-starter with a natural ability to work under pressure in rapidly changing environment within tight deadlines
- Strong interpersonal skills. Adept at communicating effectively at all levels of the organization, especially senior executive level contacts in a multi-cultural environment
- Work to high ethical standards with discretion and integrity
- Ability to accept responsibility and be proactive
- Excellent knowledge of Microsoft Office
- Project management experience of coordinating events (up to 200 people)
- Ability to travel to support meetings/events as needed.

As an employer, we value diversity and help people develop their potential and strengths, realize their ideas and seize opportunities. The job ad is aimed at all people equally, regardless of age, skin color, religion, gender, sexual orientation or origin. For legal reasons, we are obliged to point out that the minimum salary for this position under the collective agreement is € 2.392;
- gross per month. However, our attractive salary packages are based on current market salaries and are therefore well above the stated minimum salary.
**Additional Information**

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

  • Personal Assistant to General Manager

    vor 2 Monaten

    Wien, Österreich Mandarin Oriental Hotel Group Vollzeit

    Das Mandarin Oriental, Wien wird in einem denkmalgeschützten Gebäude untergebracht und über 138 Gästezimmer und Suiten verfügen, die sich um einen Innenhof im Zentrum des Anwesens gruppieren. Es wird ein Restaurant, eine Bar und einen Außenbereich mit Garten umfassen. Darüber hinaus wird das Anwesen ein Spa im Mandarin Oriental bieten, das mehrere...

  • Personal Assistant to General Manager

    vor 7 Monaten

    Wien, Österreich Marriott International, Inc Vollzeit

    **Job Number** 24085582 **Job Category** Administrative **Location** The Ritz-Carlton Vienna, Schubertring 5-7, Vienna, Austria, Austria VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management - At more than 100 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create...

  • Executive Assistant to Executive Management

    Vor 4 Tagen

    Wien, Österreich Western Union Vollzeit

    Requires a minimum of 7-10 years of progressively responsible administrative experience. Reports to a Senior Executive (EVP). **Executive Assistant - Vienna, Austria** Do you thrive on working in an environment where the customer is your top priority? Are you a tenacious problem solver, someone who enjoys working in a fast-paced organization, and strives...

  • Assistant General Manager

    vor 2 Wochen

    Wien, Österreich COREcruitment Vollzeit

    **Job Title Assistant General Manager** **Salary: circa €45,000 per year + bonus** **Location: Vienna, Austria** **Lifestyle Hotels** This is young and fast-growing hotel group is looking for an **Assistant GM**! They are **contemporary** and provide a luxurious but affordable stay for their guests. They have great expansion plans in Europe and this role...

  • Executive Assistant(G5)

    vor 3 Monaten

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Executive Assistant(G5) - (2024/0570 (010616)) Organization: TC-Department of Technical Cooperation Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-09, 12:08:35 AM Closing Date: 2024-10-30, 5:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Executive Assistant to The CEO

    vor 11 Stunden

    Wien, Österreich TourRadar GmbH Vollzeit

    TourRadar is a venture-backed Adventure Booking Platform disrupting the $200 billion tourism industry. Revolutionizing how multi-day adventures are booked, we provide Operators with a platform that helps them manage, market, and sell their organized adventures to travelers directly (B2C) or via distribution partners (B2B2C) worldwide. Traditionally, booking...

  • Personal Assistant to General Manager

    vor 7 Monaten

    Wien, Österreich Marriott International, Inc Vollzeit

    **Stellenangebotsnummer** 24085582 **Tätigkeitskategorie** Administrative **Standort** The Ritz-Carlton Vienna, Schubertring 5-7, Vienna, Austria, Austria AUF KARTE ANZEIGEN **Beschäftigungsart** Full-Time **Nicht vor Ort?** N **Umzug?** N **Stellenart** Non-Management **_ "We are Ladies and Gentlemen serving Ladies and Gentlemen"_** Unser Team von...

  • Personal Assistant to General Manager

    vor 7 Monaten

    Wien, Österreich Marriott International, Inc Vollzeit

    **Stellenangebotsnummer** 24099462 **Tätigkeitskategorie** Administrative **Standort** The Ritz-Carlton Vienna, Schubertring 5-7, Vienna, Austria, Austria AUF KARTE ANZEIGEN **Beschäftigungsart** Full-Time **Nicht vor Ort?** N **Umzug?** N **Stellenart** Non-Management **_ "We are Ladies and Gentlemen serving Ladies and Gentlemen"_** Unser Team von...

  • Executive Assistant

    vor 1 Woche

    Wien, Österreich Demolytic Vollzeit

    **Wien**: **Österreich**: Wir suchen einen Executive Assistant, der verschiedene administrative Aufgaben wahrnimmt und die Führungskräfte unseres Unternehmens unterstützt. Zu den Aufgaben des Executive Assistant gehören das Verwalten von Kalendern, das Treffen von Reisevorbereitungen und das Erstellen von Spesenabrechnungen. Um in dieser Rolle...

  • Global Executive Assistant

    vor 7 Monaten

    Wien, Österreich Petcover EU Agentur GmbH Vollzeit

    We are seeking a passionate individual to join our Global team as Global Executive Assistant. In this role you’ll provide advanced executive support to not only the MD, but also a select group of C-suite executives managing intricate organisational responsibilities. You’ll demonstrate your autonomy by efficiently tackling non-routine tasks to achieve...

  • Executive Assistant(G5)

    vor 3 Monaten

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Executive Assistant(G5) - (2024/0577 (014621)) Organization: NSNI-Division of Nuclear Installation Safety Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-01, 5:02:34 AM Closing Date: 2024-10-22, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Executive Assistant Dach

    vor 2 Wochen

    Wien, Österreich Zimmer Biomet Vollzeit

    -Requisition Number EMEA09009 Employment Type Full-time Location Wien **Job Summary**: - The Executive Assistant serves as the chief of staff of the market cluster DACH (Germany, Austria, Switzerland). The position works closely with the General Manager DACH, the country managers for Austria and Switzerland as well as the leadership teams of the three...

  • Executive Assistant Dach

    Vor 5 Tagen

    Wien, Österreich Zimmer Biomet Vollzeit

    The Executive Assistant serves as the chief of staff of the market cluster DACH (Germany, Austria, Switzerland). The position works closely with the General Manager DACH, the country managers for Austria and Switzerland as well as the leadership teams of the three countries to organize and manage the operating mechanisms for the cluster, such as preparing,...

  • Senior Executive Assistant

    vor 1 Woche

    Wien, Österreich Demolytic Vollzeit

    **Wien**: **Österreich**: Wir suchen einen zuverlässigen Senior Executive Assistant, der unsere Führungskräfte zeitnah und professionell unterstützt. Sie leisten erstklassige administrative und verwaltungstechnische Unterstützung für die Mitglieder unseres Führungsteams. Die Hauptaufgaben des Senior Executive Assistant umfassen das Planen von...

  • Executive Assistant

    vor 7 Monaten

    Wien, Österreich AOP Orphan Pharmaceuticals GmbH Vollzeit

    Fulltime Vienna AOP Health is the European pioneer for integrated therapies for rare diseases and in critical care. To enhance our team in Vienna we are looking for an Executive Assistant (f/m/d). In this position you support the CEOs and the CoS by providing high-level administrative coordination as well as selective support for project management and...

  • Executive Assistant

    vor 3 Monaten

    Wien, Österreich BESTSELLER AT Vollzeit

    Executive Assistant BESTSELLER is a family-owned, global fashion company founded in 1975 in Denmark. Today, we employ over 18,000 people worldwide, developing and marketing renowned brands such as JACK & JONES, VERO MODA, ONLY, SELECTED, and more. From our main office in Vienna, BESTSELLER Region East has been serving Austria, Eastern Europe, Turkey, Greece,...

  • Executive Assistant

    vor 7 Monaten

    Wien, Österreich IMS Nanofabrication Vollzeit

    **Location: Austria, Wien & Brunn/Gebirge**: **The executive assistant reports directly to the CEO and plays a central role in helping the CEO and his executive leadership team (ELT) maintain a proactive posture in managing the complexity of external and internal engagements. This is a position of trust in which high degrees of personal maturity,...

  • Executive Assistant(G6)

    vor 1 Monat

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Executive Assistant(G6) - (2024/0646 (009845)) Organization: SG-Office of the Deputy Director General Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-12-03, 1:55:18 AM Closing Date: 2024-12-24, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Executive Assistant

    vor 2 Monaten

    Wien, Österreich DaoPay Vollzeit

    **Be the Backbone of Leadership at DaoPay** Are you an organizational powerhouse, a multitasking guru, and someone who thrives under pressure? Join DaoPay, a global innovator in payment solutions, as we continue to break boundaries. We're looking for a C-Level Executive Assistant to support our leadership team and help them stay one step ahead. With options...

  • Personal Assistant to General Manager

    vor 7 Monaten

    Wien, Österreich Marriott International, Inc Vollzeit

    **Job Number** 23211357 **Job Category** Administrative **Location** Hotel Bristol a Luxury Collection Hotel Vienna, Kaerntner Ring 1, Vienna, Austria, Austria VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management - **German skills as well as a valid work permit for Austria are necessary for this...