Facilities Assistant

Vor 2 Tagen

Wien, Österreich JSD-JLL Services GmbH Vollzeit

**We are looking for a Facilities Assistant for our Integrated Facility Management business line.**
**Abo **ut JLL**
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL

**Role Purpose**
Reporting daily to the Office Service Coordinator or Facilities Manager, the role of Facilities Assistant has been created to assist in all and any areas to ensure that the FM services to the building run smoothly.

**What this job involves**:

- Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
- Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.
- Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.
- Managing internal moves within the building with the Facilities Manager.
- Working with Facilities Manager and Moves and Changes team to maintain floor plans.
- Assisting in setting up in house and external events as and when required.
- Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.
- Supporting the Office Service Coordinator as and when required regarding vendor management and Soft Service Support.
- Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.
- Upkeep and review of Manuals, Handbooks, Guidance notes etc.
- Cover Receptionist Role & Responsibilities when required
- Understand primary responsibilities of Meeting and Evens and support M&E Specialist when required
- Manage day to day mail room operation, deliveries, enquiries, etc.
- Be aware of basic procedures, courier suppliers and all external key contacts.
- Manage mail related supplies stock and place order when needed.
- Other tasks and duties as required.

**Every day is different, and in all these activities, we’d encourage you to show your ingenuity.**
- Previous experience of working within a high profile corporate environment
- Previous reception or hospitality experience would be beneficial
- Pro-active and hands on - happy to support other Team members
- Knowledge of Facilities Management processes preferable
- IT Skills, Outlook, Excel, Word.
- Professional, friendly and welcoming attitude
- Good attention to detail
- Ability to show initiative
- Excellent communication skills
- Organisational skills and the ability to prioritise a busy workload
- Customer service background essential

**What you can expect from us**
- You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
- Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
- Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

**_JLL Privacy Statement
- **
- When you visit JLL websites, JLL may collect information related to those visits, without you actively sending that information. This information may include, for example, the internet browser you are using, your access device’s operating system, the language in which that system presents information to you, your IP (Internet Protocol) address, the web search that took you to the JLL website, the web pages and advertisements displayed to you, and the links you click on.- For additional details please see _JLL's Global Privacy Statement _or our career site pages for each country.- For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy _here _.**_JLL Privacy Notice
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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal

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