Staff Assistant

vor 2 Wochen

Wien, Österreich United Nations Vollzeit

The post is located in the Human Trafficking and Migrant Smuggling Section (HTMSS) of the Organized Crime and Illicit Trafficking Branch (OCB) of the Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna. The incumbent will work under the direct supervision of the Chief of Section.

**Responsibilities**:
The incumbent will provide assistance to the Chief of Section in support of planning and implementation activities for the programmes and initiatives of the Section. The incumbent will perform the following specific duties:

- Perform, under mínimal supervision, the full range of office management and administrative support functions to the office of the Chief of HTMSS
- Ensure smooth and efficient information flow of administrative procedures and tasks within the Section; coordinate the fulifilment of Section-wide administrative procedures (manager and team absences, travel plan, time-keeping etc); prepare and process confidential information;
- Provide advice and guidance to Section staff at Headquarters and in the field, with respect to internal administrative procedures, processes and practices, liaise with central administrative services at UNODC/UNOV as necessary.
- Maintain the calendar/schedule and manage speaking engagements of the Chief; monitor changes and communicate relevant information to the Chief of Section and appropriate staff inside and outside the section; maintain record of contacts.
- Research, compile and summarize background materials for use in preparation of different forms of communication including speeches, presentations, reports, briefs etc.
- Maintain HTMSS audiovisual archive by uploading and organizing photos and videos. Research and compile information for use in the preparation and production of communication products. Manage, update and develop a media database and compile press clippings. Transcribe audio and video interviews as needed.
- In consultation with the Section’s Team Leaders and under the overall supervision of the Chief, organize the Section’s online document folders and archives, maintain a central filing system (both paper and electronic) and database for the Section.
- Support web content management and analytics and upload web stories to the HTMSS webpages.
- Provide assistance in the organization of Section-wide activities such as public meetings, awareness raising activities and media events.
- Perform other work related duties as assigned.

Competencies

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent is required.

Job - Specific Qualification

Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience
A minimum of five years of relevant working experience in administrative services, general office support, human resources, public relations or related area is required.

Experience in programme/project administration is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice
allowances or benefits exclusively applicable to international recruitment.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic

United Nations Considerations

Due regard will be paid to the importance o

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