Staff Assistant

Vor 4 Tagen

Wien, Österreich United Nations Vollzeit

This post is located in the Laboratory and Scientific Services (LSS), Drug, Laboratory and Scientific Services Branch (DLSSB), Division for Policy Analysis and Public Affairs (DPA), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will be under the direct supervision of the Scientific Affairs Officer, leading the Global Scientific and Forensic Services Support Project (GLOU54).

**Responsibilities**:
Within limits of assigned authority, the Staff Assistant (Laboratory) will be responsible for the following specific duties:

- Perform, under mínimal supervision, the full range of office management and administrative support functions related to the implementation of activities of the United Nations (UN) narcotics laboratory including the provision of technical training in the laboratory in Vienna or in the field, and functions related to the procurement of goods and services within the laboratory.
- Provide assistance in the coordination of service-wide activities (meetings, training, etc.), special projects and events.
- Attend meetings, prepare minutes, monitor follow-up activities.
- Respond or draft responses to a wide range of correspondence and other communications; use standard word processing package to produce a wide variety of large, complex documents and reports.
- Manage, update and further develop internal databases; update website; generate a variety of standard and non-standard statistical and other reports from various databases.
- Carry out quality control functions for outgoing documents; proofread and edit texts for adherence to format, grammar, punctuation and style.
- Assist in the preparation of presentation materials using appropriate technology/software.
- Maintain calendar/schedules; monitor changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
- Maintain files (both paper and electronic) and databases for the UN narcotic laboratory.
- Perform other work-related duties as assigned.

Competencies

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent.

Job - Specific Qualification
Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience
A minimum of five years of work experience in general office support or related area, programme or project administration, technical cooperation or related area is required.

Experience monitoring information and communication to be published online, and/or media publication, and related software including website design/publication, is desirable.

Experience working with procurement, administrative services and related areas within the United Nations system is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another United Nations official language is an advantage. Fluency of German is desirable to ensure smooth communication with Vienna-based laboratory materials vendors.

Assessment

Special Notice

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applican

  • Staff Assistant

    Vor 2 Tagen

    Wien, Österreich Demolytic Vollzeit

    **Wien**: **Österreich**: Wir sind auf der Suche nach einem Staff Assistant zur Verstärkung unseres HR-Teams. Sie erledigen täglich verschiedene administrative Aufgaben, um unsere Mitarbeiter zu unterstützen. Um in dieser Rolle erfolgreich zu sein, sollten Sie ein Gespür dafür haben, Menschen zu helfen, administrative Unterstützung zu leisten und die...

  • Senior Staff Assistant

    vor 7 Monaten

    Wien, Österreich United Nations Vollzeit

    The United Nations Office for Outer Space Affairs (UNOOSA) represents the United Nations in advancing international cooperation in the exploration and peaceful uses of outer space for economic, social and scientific development, in particular for the benefit of developing countries. This position is located in the Office of the Director (OD) of UNOOSA and...

  • Staff Assistant

    Vor 4 Tagen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Narcotics Control and Estimates Section (NCES) of the Secretariat of the International Narcotics Control Board (SINCB), Division for Treat Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will report to the Chief of the Narcotics Control and Estimates Section. The INCB...

  • Scientific Staff

    Vor 2 Tagen

    Wien, Österreich Universität Wien Vollzeit

    The University of Vienna (20 faculties and centres, 179 fields of study, approx. 10.000 members of staff, about 90.000 students) seeks to fill the position as soon as possible of a **Scientific Staff** **at **the **Research Group Security and Privacy** **Reference number***:12936** The Security and Privacy research group pursues a multidisciplinary...

  • Organisational Assistant

    Vor 4 Tagen

    Wien, Österreich Universität Wien Vollzeit

    The University of Vienna (20 faculties and centres, 184 fields of study, approx. 10.400 members of staff, about 90.000 students) seeks to fill the position as soon as possible of a **Organisational Assistant** **at** **the** **Department of Sociology** **Reference number***: **13902** The Department of Sociology, a subunit of the Faculty of Social...

  • Program Assistant

    vor 3 Monaten

    Wien, Österreich IFC Systems Corporation Vollzeit

    **Program Assistant** **Job #**: - req29513**Organization**: - World Bank**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: - German**Closing Date**: - 10/9/2024...

  • Project Staff Member

    vor 2 Monaten

    Wien, Österreich Wirtschaftsuniversität Wien Vollzeit

    Vienna University of Economics and Business- Research, development, teaching- Part time- published till: 2024-12-11- Do you want to participate in Austria's largest joint project on the fundamentals of Artificial Intelligence and contribute to WU Vienna’s vision of boosting AI? Do you want to understand how things are connected and make a fundamental...

  • Program Assistant

    vor 2 Monaten

    Wien, Österreich IFC Systems Corporation Vollzeit

    **Program Assistant** **Job #**: - req30086**Organization**: - IFC**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: **Closing Date**: - 11/8/2024 (MM/DD/YYYY) at 11:59pm...

  • Executive Assistant(G5)

    vor 5 Monaten

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Executive Assistant(G5) - (2024/0484 (016546)) Organization: OLA-Office of Legal Affairs Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-08-16, 5:36:49 AM Closing Date: 2024-08-30, 4:59:00 PM Duration in Months: 12 Contract Type: Temporary Assistance - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Nike - Assistant Head Coach (Assistant Store

    Vor 6 Tagen

    Wien, Österreich Retailors Vollzeit

    NIKE - Assistant Head Coach Donau Zentrum/Shopping Center City Sud Fox NSP Europe, a subsidiary of Fox Group, is an operating partner for the Nike sports brand in Europe. As part of our expansion plans, we are currently seeking an Assistant Head Coach (Assistant Store Manager) for our new opening Nike store located in Westfield - Shopping City Sud (Vienna -...

  • Program Assistant

    vor 3 Monaten

    Wien, Österreich World Bank Group Vollzeit

    **Job #**: - req29513**Organization**: - World Bank**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: - German**Closing Date**: - 10/9/2024 (MM/DD/YYYY) at 11:59pm...

  • Assistant General Manager

    Vor 6 Tagen

    Wien, Österreich COREcruitment Vollzeit

    **Job Title Assistant General Manager** **Salary: circa €45,000 per year + bonus** **Location: Vienna, Austria** **Lifestyle Hotels** This is young and fast-growing hotel group is looking for an **Assistant GM**! They are **contemporary** and provide a luxurious but affordable stay for their guests. They have great expansion plans in Europe and this role...

  • Organisational Assistant

    Vor 6 Tagen

    Wien, Österreich Universität Wien Vollzeit

    The University of Vienna (20 faculties and centres, 184 fields of study, approx. 10.400 members of staff, about 90.000 students) seeks to fill the position as soon as possible of a **Organisational Assistant** **at** **the** **Department of Linguistics** **Reference number***: **13756** The Institute of Linguistics, a subunit of the Faculty of...

  • Administrative Assistant

    vor 1 Woche

    Wien, Österreich Ryanair Vollzeit

    Lauda Europe is a Maltese Airline part of the Ryanair Group, which offers wet-lease and charter services. We are expanding our team and now seek for an Admin Assistant who will be based in our admin support office in Schwechat (Vienna, Austria). **The Role** The Admin Assistant will report to our General Manager Administration and is an excellent...

  • Administrative Assistant

    vor 1 Monat

    Wien, Österreich easyJet Vollzeit

    **Administrative Assistant** **Vienna** **Team** The Administrative assistant is an important member of the Austrian Team, helping to manage the office in Vienna. Reporting to the HR Manager for Germany and Austria. **What you'll be doing** As an Administrative Assistant, you’ll ensure the office runs smoothly by handling key tasks like managing post...

  • Program Assistant

    vor 2 Monaten

    Wien, Österreich International Finance Corporation Vollzeit

    **Duties and accountabilities**: - Provide high quality support to IFC Vienna staff, including, but not limited to: scheduling of appointments; preparation of documents; monitoring and up on issues and priorities; handling incoming correspondence and internal and external queries; drafting and handling routine correspondence; organizing travel arrangements...

  • Program Assistant Manager

    vor 3 Monaten

    Wien, Österreich HIAS Inc Vollzeit

    **ORGANISATION**:HIAS RSC Austria **TITLE**: Program Assistant Manager **SUPERVISOR**: Program Access Manager **LOCATION**: Vienna, Austria HIAS is the global Jewish non-profit that protects refugees whose lives are in danger for being who they are. We help refugees rebuild their lives and advocate that all displaced people are treated with dignity. The...

  • Team Assistant

    Vor 4 Tagen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Independent Evaluation Section (IES), Office of the Executive Director (OED), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Evaluation and Research Assistant and overall guidance by the Deputy Chief and the Chief of the Section. **Responsibilities**: Within...

  • Program Assistant

    vor 2 Monaten

    Wien, Österreich World Bank Group Vollzeit

    **Job #**: - req30086**Organization**: - IFC**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: **Closing Date**: - 11/8/2024 (MM/DD/YYYY) at 11:59pm...

  • Executive Assistant(G5)

    vor 3 Monaten

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Executive Assistant(G5) - (2024/0577 (014621)) Organization: NSNI-Division of Nuclear Installation Safety Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-01, 5:02:34 AM Closing Date: 2024-10-22, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...