Administrative Manager

vor 1 Woche

Wien, Österreich Givaudan Vollzeit

Step into our world of creativity and joy

Administrative Manager
- Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with passion and imagination, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with.
- In France, discover the empowered passionate professionals who made history creating our legendary perfumery school. Feel the heritage. Acquire knowledge and experience, gained in our renowned European Creation Centre, or from any of our 17 innovative sites across the country. Every day, your commitment, your humility, and your risk-taking will shape our future. Every essence of you enriches our world. We are Givaudan. Human by nature.**Administrative Manager**

**Overall Objectives**
- Lead the General Service Department and manage the company’s activities (concluding contracts, facility management, purchasing, safety, fleet etc.)
- Manage the local HR administration of GIV AT and support the Regional HR Manager in Austrian labour law questions and Data protection rules
- Cooperate with the outsourced providers for accounting, reporting and payroll; ensure timely reporting to Givaudans’ Corporate funcitons
- Define daily processes ensuring smooth operation of the office

**Main Responsibilities**

**Management of all company’s general services activities**
- Negotiates contracts with suppliers
- Supervises and develops processes to ensure smooth office operation
- (purchases, travel-, cash-, facility-, fleet management, insurances etc.)- Manages the Employer’s obligation to comply to Austria’s safety regulations and represents GIV AT in internal / external safety audits
- Member of the Crisis Management Team, ensures implementation of crisis safety rules and procedures
- Ensures compliance with corporate policies, trains the team on policies and procedures
- Organizes internal and external events e.g. Investor Conference, European Leadership meeting
- Supervises and trains Administration Assistant

**Local HR Management**
- Manages registration of internal/ external employees of GIV AT and expatriates at authorities
- Prepares employment agreements and other employment registration documents
- 1st point of contact for labour law issues to Comp. Mgr & Regional HR Mgr EE
- Supports hiring, dismissal, resignation, retirement and secondment process
- Coordinates the payroll process with the payroll provider
- Manages the local “Time Management System
- Ensures compliance with local data protection regulations
- Defines and implements fringe benefits for the employees in cooperation with the Benefits Manager & Company manager, e.g. pension plan
- Support regional commercial head and company manager Austria with administrative responsibilities

**Administrative support to Corporate Finance Manager & Treasury Manager**
- Manages accounting, reporting and payroll in cooperation with an external provider
- Acts as authorized bank officer and takes care of timely payments, cash & bank guarantees
- Supports Budget Planning process

**Relations with the local authorities**
- Manages relations with the local authorities and inspections, e.g. labour, social security and taxes, building and personnel safety, etc.

**Professional requirements**

**Education**
- University degree or equivalent

**Experience**
- At least 5 years of experience in office administration
- Experience in managing cross-discipline matters and working in a matrix organization

**Skills**
- Strong commercial background and business acumen
- Knowledge of labour law requirements and local authorities
- Understanding of accounting and payroll
- Excellent communication & presentation skills
- Strong analytical skills
- Very good command of English + German
- Ability to build interpersonal relations and collaborate effectively in matrix organizations
- Negotiation skills
- People management skills
- At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
- You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
- Every essence of you enriches our world.
- Diversity drives innovation and creates closer connections with our employees, customers and partners.
- Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.**Remote working**:Hybrid

  • Administrative Assistant

    vor 2 Wochen

    Wien, Österreich Alliance Defending Freedom Vollzeit

    **Everyone says they want to change the world. We're looking for people who actually will.** - ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people._ Please visit our _career site_ _to view our Statement of Faith and _Doctrinal Distinctives. **Administrative...

  • Director, Administrative Services

    vor 1 Woche

    Wien, Österreich The OPEC Fund for International Development Vollzeit

    Vacancy Number: 2106 **Department/Unit**: Corporate Services Department / Administrative Services Unit **Date of Issuance**: October 1, 2024 **Deadline of Applications**: November 3, 2024 **Required Languages**: English **Contract Type**: Fixed Term Contract **Job Category**: Management **Recruitment Status**: International **Job Profile** The...

  • Director, Administrative Services

    vor 4 Wochen

    Wien, Österreich The OPEC Fund for International Development Vollzeit

    Vacancy Number: 2106 **Department/Unit**: Corporate Services Department / Administrative Services Unit **Date of Issuance**: February 28, 2025 **Deadline of Applications**: March 7, 2025 **Required Languages**: English **Contract Type**: Fixed Term Contract **Job Category**: Management **Recruitment Status**: International **Job Profile** The...

  • Departmental Administrative Officer

    vor 2 Wochen

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Job Description - Departmental Administrative Officer (NS)(P4) (2024/0550 (012595))OrganizationNS-Office of the Deputy Director GeneralJob Posting2025-02-14, 3:01:18 PMClosing Date2025-03-02, 11:59:00 PMDuration in Months: 36Contract Type: Fixed Term - RegularFull Competitive Recruitment: YesIMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that...

  • Administrative Assistant

    vor 2 Wochen

    Wien, Wien, Österreich City of Boston Vollzeit

    OverviewUnder the general direction of the Chief of Staff, the Administrative Assistant will be part of a new team working to advance the goals of the Office of Police Accountability and Transparency (OPAT). OPAT was established in 2020 to provide a single point of entry for individuals with concerns or complaints related to the Boston Police Department and...

  • Administrative Assistenz Der Sektionsleitung

    Vor 7 Tagen

    Wien, Österreich Bundesrechenzentrum GmbH Vollzeit

    Beschreibung des BRZ Das Bundesrechenzentrum (BRZ) ist der marktführende IT Service Provider im Public Sector und damit Teil der kritischen Infrastruktur, die Österreich auch in Zeiten wie diesen stets verlässlich am Laufen hält. Unsere Anwendungen und Services erleichtern Behördenwege und einen schnellen Zugang zu hoch relevanten Infos für die...

  • Office Manager

    Vor 6 Tagen

    Wien, Österreich Sprachschule Aktiv GmbH Vollzeit

    Wir, von der Sprachschule Aktiv, suchen eine/n Bewerber/in mit administrativen Kompetenzen sowie Verständnis für den pädagogisch-didaktischen Bereich. Wir sind eine dynamische und schülerorientierte Sprachschule, die bereits in Deutschland, Österreich, Spanien und in der Schweiz erfolgreich tätig ist. Wir unterrichten Schüler - vornehmlich zwischen...

  • Administrative Assistant

    vor 4 Wochen

    Wien, Wien, Österreich IASIOS Interventional Radiology Accreditation Service GmbH Vollzeit

    Interventional Radiology Accreditation Service GmbH, a dynamic start-up managing the operations of IASIOS - the International Accreditation System for Interventional Oncology Services, is pioneering in the rapidly growing field of minimally-invasive cancer treatment. As the world's only accreditation program dedicated to interventional oncology, our mission...

  • Administrative Assistant

    vor 2 Wochen

    Wien, Wien, Österreich IASIOS Interventional Radiology Accreditation Service GmbH Vollzeit

    Interventional Radiology Accreditation Service GmbH, a dynamic start-up managing the operations of IASIOS - the International Accreditation System for Interventional Oncology Services, is pioneering in the rapidly growing field of minimally-invasive cancer treatment. As the world's only accreditation program dedicated to interventional oncology, our mission...

  • Sales Support and Administrative Assistant

    vor 2 Wochen

    Wien, Österreich Next Station Vollzeit

    **Who will you be working for?**: Our partner is a **Fashion & Textiles** company selling high-quality materials to consumers worldwide! Producing items like bikinis and lingerie, this company is growing fast in Europe and Asia. **Their core mission**: satisfy customers with the latest fashion trends! **What is this job about?**: In this role as **Sales...

  • Administrative Support Officer

    Vor 5 Tagen

    Wien, Österreich Australian Embassy Vollzeit

    The successful applicant will be engaged as a locally engaged staff member by the Australian Embassy, Vienna. **About the Department of Foreign Affairs and Trade (DFAT)** The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s...

  • Fachkraft für Administrative Tätigkeiten

    Vor 2 Tagen

    Wien, Wien, Österreich apsa personnel concepts gmbh Vollzeit

    Unsere Firma ist auf der Suche nach einem Fachkräften für administrative Tätigkeiten, der sich für die Herausforderungen eines Büros begeistert. Als Front Office Manager wirst du die Schnittstelle zwischen Innen- und Außendienst sein und dich um die Buchung von Hotels und Flügen kümmern.Du sorgst dafür, dass im Büro immer alles benötigte Material...

  • Administrative Officer

    Vor 5 Tagen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Office of the Secretary (OS), Secretariat of the International Narcotics Control Board (SINCB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC), in Vienna. The Administrative Officer will report to the Secretary of the INCB/Chief of the Secretariat. The Secretariat of the INCB is an...

  • Administrative Clerk

    vor 2 Wochen

    Wien, Österreich U.S. Embassy in Vienna Vollzeit

    The U.S. Embassy in Vienna is recruiting for an Administrative Clerk (M/F/d) in the Health Unit **Responsibilities**: The Embassy provides medical support to its employees and diplomats in a clinic with the Embassy doctor and Medical Specialists. The Administrative Assistant executes all administrative functions and responsibilities for the Health Unit,...

  • Supervisory Administrative Assistant

    Vor 4 Tagen

    Wien, Österreich U.S. Embassy in Austria Vollzeit

    The U.S. Embassy in Vienna is recruiting for a Supervisory Administrative Assistant (M/F/d) **Responsibilities**: The incumbent of this position will be part of a team, designated for a building project of the U.S. Embassy with a duration of approximately 3 years. The project is managed by the Overseas Buildings Operations Office (OBO) and the incumbent...

  • Office Manager

    Vor 7 Tagen

    Wien, Österreich viesure innovation center GmbH Vollzeit

    Wer wir sind - Life is awesome and so should be the job that makes you get up every day._ - Bei viesure kommen außergewöhnliche Menschen zusammen, die etwas bewegen wollen. Gemeinsam hinterfragen wir den Status Quo und haben zum Ziel, das Versicherungswesen auf eine ganz neue Ebene zu heben. Bist du bereit, die Zukunft mitzugestalten?...

  • Senior Administrative Assistant

    vor 2 Wochen

    Wien, Österreich Labcorp Vollzeit

    **Als Senior Administrative Assistant in unserer Abteilung FSPx bei Labcorp Drug Development sind Sie von zentraler Bedeutung für die erfolgreiche Durchführung komplexer klinischer Studien in Österreich. **Diese Position ermöglicht es Ihnen, unsere Projektteams bei der Entwicklung innovativer Medikamente, die einen neuen Standard in der Behandlung...

  • Verwaltungschef/Administrative Director

    Vor 6 Tagen

    Wien, Wien, Österreich DIS AG Vollzeit

    Wir suchen eine herausfordernde Stelle als Büroleiter/Office Manager, um unseren Kundennimbus fortzuentwickeln.Als wichtigste Ansprechperson für das gesamte Bürokompetenz sind Sie zuständig für die Koordination und Überwachung verschiedener Arbeiten. Dazu gehören:• Beschaffung, Finanzierung, Verhandlung und Schadensabwicklung• Erstellung von...

  • Office Manager

    vor 2 Wochen

    Wien, Wien, Österreich Crg GmbH Teilzeit

    Gegründet 1881 hat sich die Firma C.Duisberg GmbH mit heutigem Sitz im 4.Bezirk in Wien von einem Hersteller für Edelstahlerzeugnissen über den Großhandel mit Haushaltswaren bis hin zu einem "Family Office" mit Tätigkeitsfeldern in den Bereichen Handel, Immobilien und Unternehmensbeteiligungen entwickelt. Seit über 144 Jahren Geschäftstätigkeit...

  • Office Manager

    vor 2 Wochen

    Wien, Wien, Österreich Crg GmbH Teilzeit

    Gegründet 1881 hat sich die Firma C.Duisberg GmbH mit heutigem Sitz im 4.Bezirk in Wien von einem Hersteller für Edelstahlerzeugnissen über den Großhandel mit Haushaltswaren bis hin zu einem "Family Office" mit Tätigkeitsfeldern in den Bereichen Handel, Immobilien und Unternehmensbeteiligungen entwickelt. Seit über 144 Jahren Geschäftstätigkeit...