Administrative Manager

vor 2 Wochen

Wien, Österreich Givaudan Vollzeit

Step into our world of creativity and joy

Administrative Manager
- Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with passion and imagination, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with.
- In France, discover the empowered passionate professionals who made history creating our legendary perfumery school. Feel the heritage. Acquire knowledge and experience, gained in our renowned European Creation Centre, or from any of our 17 innovative sites across the country. Every day, your commitment, your humility, and your risk-taking will shape our future. Every essence of you enriches our world. We are Givaudan. Human by nature.**Administrative Manager**

**Overall Objectives**
- Lead the General Service Department and manage the company’s activities (concluding contracts, facility management, purchasing, safety, fleet etc.)
- Manage the local HR administration of GIV AT and support the Regional HR Manager in Austrian labour law questions and Data protection rules
- Cooperate with the outsourced providers for accounting, reporting and payroll; ensure timely reporting to Givaudans’ Corporate funcitons
- Define daily processes ensuring smooth operation of the office

**Main Responsibilities**

**Management of all company’s general services activities**
- Negotiates contracts with suppliers
- Supervises and develops processes to ensure smooth office operation
- (purchases, travel-, cash-, facility-, fleet management, insurances etc.)- Manages the Employer’s obligation to comply to Austria’s safety regulations and represents GIV AT in internal / external safety audits
- Member of the Crisis Management Team, ensures implementation of crisis safety rules and procedures
- Ensures compliance with corporate policies, trains the team on policies and procedures
- Organizes internal and external events e.g. Investor Conference, European Leadership meeting
- Supervises and trains Administration Assistant

**Local HR Management**
- Manages registration of internal/ external employees of GIV AT and expatriates at authorities
- Prepares employment agreements and other employment registration documents
- 1st point of contact for labour law issues to Comp. Mgr & Regional HR Mgr EE
- Supports hiring, dismissal, resignation, retirement and secondment process
- Coordinates the payroll process with the payroll provider
- Manages the local “Time Management System
- Ensures compliance with local data protection regulations
- Defines and implements fringe benefits for the employees in cooperation with the Benefits Manager & Company manager, e.g. pension plan
- Support regional commercial head and company manager Austria with administrative responsibilities

**Administrative support to Corporate Finance Manager & Treasury Manager**
- Manages accounting, reporting and payroll in cooperation with an external provider
- Acts as authorized bank officer and takes care of timely payments, cash & bank guarantees
- Supports Budget Planning process

**Relations with the local authorities**
- Manages relations with the local authorities and inspections, e.g. labour, social security and taxes, building and personnel safety, etc.

**Professional requirements**

**Education**
- University degree or equivalent

**Experience**
- At least 5 years of experience in office administration
- Experience in managing cross-discipline matters and working in a matrix organization

**Skills**
- Strong commercial background and business acumen
- Knowledge of labour law requirements and local authorities
- Understanding of accounting and payroll
- Excellent communication & presentation skills
- Strong analytical skills
- Very good command of English + German
- Ability to build interpersonal relations and collaborate effectively in matrix organizations
- Negotiation skills
- People management skills
- At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
- You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
- Every essence of you enriches our world.
- Diversity drives innovation and creates closer connections with our employees, customers and partners.
- Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.**Remote working**:Hybrid

  • Administrative Assistant

    vor 4 Wochen

    Wien, Österreich Alliance Defending Freedom Vollzeit

    **Everyone says they want to change the world. We're looking for people who actually will.** - ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our _career site_ to view our Statement of Faith and Doctrinal Distinctives._ **Administrative...

  • Administrative Clerk

    Vor 6 Tagen

    Wien, Wien, Österreich U.S. Embassy in Vienna Vollzeit

    The U.S. Embassy in Vienna is recruiting for anAdministrative Clerk (M/F/d) in the Health UnitResponsibilities: The Embassy provides medical support to its employeesand diplomats in a clinic with the Embassy doctor and Medical Specialists.The Administrative Assistant executes all administrative functions and responsibilities for the Health Unit, acts as a...

  • Administrative Assistant

    Vor 6 Tagen

    Wien, Wien, Österreich Alliance Defending Freedom Vollzeit

    Everyone says they want to change the world. We're looking for people who actually will. ADF International is a faithbased legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our _career site_ to view our Statement of Faith and Doctrinal Distinctives._Administrative AssistantADF...

  • Administrative Assistant

    vor 2 Wochen

    Wien, Österreich Alliance Defending Freedom Vollzeit

    **Everyone says they want to change the world. We're looking for people who actually will.** - ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people._ Please visit our _career site_ _to view our Statement of Faith and _Doctrinal Distinctives. **Administrative...

  • Administrative Officer

    vor 2 Monaten

    Wien, Österreich HIAS Inc Vollzeit

    TITLE: Administrative Office SUPERVISOR: HR and Compliance Manager LOCATION: VIENNA, AUSTRIA CLOSING DATE: January 30, 2023 : HIAS seeks an Administrative Officer... To provide varied support to the entire administrative team in the areas of HR, Compliance, Reception, Accounting and IT. ESSENTIAL FUNCTIONS: - Coordinate travel with staff members and...

  • Administrative Associate

    vor 1 Monat

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Job DescriptionDescription –>The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are...

  • Administrative Associate

    Vor 6 Tagen

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Job DescriptionDescription –>The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are...

  • Administrative Associate

    vor 3 Wochen

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Job DescriptionDescription –>The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are...

  • Administrative Assistant

    Vor 6 Tagen

    Wien, Wien, Österreich Alliance Defending Freedom Vollzeit

    Everyone says they want to change the world. We're looking for people who actually will. ADF International is a faithbased legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people._ Please visit our _career site_ _to view our Statement of Faith and _Doctrinal Distinctives.Administrative AssistantADF...

  • Administrative Assistenz

    Vor 6 Tagen

    Wien, Wien, Österreich BOEHRINGER Ingelheim RCV GmbH & Co KG Vollzeit

    **Die Stelle**:Wir suchen eine/n motivierte/n und engagierte/n Mitarbeiter/in für die Quality Abteilung. Haben Sie Freude an administrativen Tätigkeiten? Dann haben wir genau das Richtige für Sie**Aufgaben und Zuständigkeiten**:- Unterstützung von Gruppenleiter, sowie weiterer Teammitglieder in allen administrativen Agenden im Bereich Quality-...

  • Administrative Officer

    Vor 6 Tagen

    Wien, Wien, Österreich HIAS Inc Vollzeit

    TITLE:Administrative OfficeSUPERVISOR:HR and Compliance ManagerLOCATION:VIENNA,AUSTRIACLOSING DATE:January 30, 2023:HIAS seeks an Administrative Officer...To provide varied support to the entire administrative team in the areas of HR, Compliance, Reception, Accounting and IT.ESSENTIAL FUNCTIONS: Coordinate travel with staff members and travel agent to ensure...

  • Administrative Associate

    Vor 6 Tagen

    Wien, Österreich HIAS Inc Vollzeit

    TITLE: Administrative Associate SUPERVISOR: Finance and Accounting Manager LOCATION: Vienna, Austria CLOSING DATE: February 11, 2024 : HIAS seeks a Administrative Associate... To provide varied support to the Finance and Accounting team ESSENTIAL FUNCTIONS: - Prepare payments in the bank account online for review and maintain related documentation -...

  • Administrative Assistant

    Vor 6 Tagen

    Wien, Wien, Österreich United Nations Vollzeit

    This position is located in the Office of the Chief, Conference Management Service (CMS), Department for General Assembly and Conference Management (DGACM) in Vienna. CMS operates administratively under the Division for Management (DM) at the United Nations Office at Vienna (UNOV). The incumbent will work under the direct supervision of the Conference...

  • Administrative Associate

    Vor 6 Tagen

    Wien, Wien, Österreich HIAS Inc Vollzeit

    TITLE:Administrative AssociateSUPERVISOR:Finance and Accounting ManagerLOCATION:Vienna, AustriaCLOSING DATE:February 11, 2024:HIAS seeks a Administrative Associate...To provide varied support to the Finance and Accounting teamESSENTIAL FUNCTIONS: Prepare payments in the bank account online for review and maintain related documentation Support tracking of...

  • Administrative / Administration Associate

    vor 1 Woche

    Wien, Österreich HIAS Inc Vollzeit

    TITLE: Administrative Associate SUPERVISOR: Finance and Accounting Manager LOCATION: Vienna, Austria CLOSING DATE: May 2024 : HIAS seeks a Administrative Associate... To provide varied support to the Finance and Accounting team ESSENTIAL FUNCTIONS: - Prepare payments in the bank account online for review and maintain related documentation - Support...

  • senior administrative assistant

    Vor 6 Tagen

    Wien, Wien, Österreich European Handball Federation Vollzeit

    The European Handball Federation (EHF) is the organisation that oversees 50 national and two associated federations across Europe and is recognised by the International Handball Federation (IHF). The EHF is dedicated to the organisation and management of prominent handball competitions that today are crowned by the EHF EURO events for national teams and the...

  • Administrative Assistant

    vor 2 Wochen

    Wien, Österreich Sandoz Vollzeit

    **Administrative Assistant (d/f/m) - limited until 31.08.2025, Vienna, Austria** **Your key responsibilities**: - General administrative support: takes care of general administrative tasks and maintains the administrative processes, also in case of absence of the line manager/team members - Creates purchase orders and completes other tasks on SAP...

  • Administrative Assistant

    Vor 6 Tagen

    Wien, Wien, Österreich IASIOS Interventional Radiology Accreditation Service GmbH Vollzeit

    Interventional Radiology Accreditation Service GmbH, a dynamic start-up managing the operations of IASIOS - the International Accreditation System for Interventional Oncology Services, is pioneering in the rapidly growing field of minimally-invasive cancer treatment. As the world's only accreditation program dedicated to interventional oncology, our mission...

  • Office & Administrative Assistant

    vor 2 Wochen

    Wien, Österreich Software Spinner GmbH Vollzeit

    **Your mission**: Imagine a world where tax preparation is seamless and stress-free for expatriates. That's the future we envision. To turn this vision into reality, we seek exceptional individuals like you to join our team. We value creative thinkers, proactive doers, and innovative problem-solvers who embrace challenges and thrive in a diverse and...

  • Senior Administrative Assistant

    Vor 6 Tagen

    Wien, Wien, Österreich United Nations Vollzeit

    This position is located in the Office of the Director (OD), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will work under the overall guidance and direct supervision of the Programme Officer, OD, Division for Operations.Responsibilities:Within the limits of delegated authority, the Senior...