Budget Assistant

Vor 2 Tagen

Wien, Österreich United Nations Vollzeit

This position is located in the UNODC Budget Unit (UNODC-BU), Budget Section (BS), Financial Resources Management Service (FRMS), Division for Management (DM), United Nations Office on Drugs and Crime (UNODC). The Budget Assistant will report to the Chief of the Unit.


**Responsibilities**:
Within assigned authority, the Budget Assistant will be responsible for the following specific duties:

- Assist in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
- Support the Budget Officer(s) in extracting information and generating expenditure reports from the in-house SAP system (Umoja); assist in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Budget Officer(s).
- Assist in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.
- Research/compile data and other information required by the Budget Officer(s) in the review and analysis of relevant proposals.
- Consolidate data and provide support to Budget Officer(s) with respect to budget reviews of relevant intergovernmental and expert bodies.
- Assist the Budget Officer(s) in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
- Assist in the review and processing of cost recovery activities of UNODC field offices.
- Prepare fund commitment documents in Umoja and review them to ensure that funds are available and the correct account has been used.
- Assist in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from Umoja and monitoring reporting requirements by donors.
- Assist the Budget Officer(s) in the issuance of allotments and related staffing table authorizations.
- Verify accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
- Review draft reports, verifying overall accuracy, consistency and uniformity in the presentation, and ensuring comprehensiveness and compliance with the format prescribed by the Editorial and Documents Control of the Department for General Assembly and Conference Management (DGACM); cross-check consistency of figures in tables with the text of the reports, and verify references to other reports and documents, bringing errors to the attention of the Budget Officers(s) concerned; ensure that all necessary corrections are incorporated in the reports; co-ordinate with other finance and budget staff on related issues during preparation of budget reports.

General:

- Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to voluntary funded programmes and programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
- Draft routine correspondence with respect to enquiries related to relevant financial and budget matters.
- Maintain and keep up-to-date files.
- Provide administrative support to the Chief of the organizational unit and/or Budget Officer(s), as required.
- Perform other work related duties, as assigned.

Competencies
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent.

Job - Specific Qualification

Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience
A minimum of five years of experience in finance, budget, accounting, administrative services or related area is re

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