Executive Assistant

vor 1 Tag

Sydney, Österreich Accor Vollzeit

This is a Executive Assistant role with one of the leading companies in AU right now 🔥 -- Accor -- with an amazing team. They are continuing to grow rapidly. This is the chance to join right as the 🚀 takes off.

More About the Role at Accor 🧐🧐

**Job Description** Your role will be to provide high-level administrative and strategic support to our Senior Vice President, Talent & Culture and the broader senior T&C leadership team. Naturally proactive, you will ensure seamless coordination and execution of their daily activities. As a trusted partner, you will be managing schedules, communications, and supporting on projects to optimize the executive's effectiveness. **Key Responsibilities**: **Administration**: - Manage the SVP’s calendar and travel arrangements, ensuring efficiency across time zones - Prepare agendas, take minutes, and organize meetings and conferences - Collaborate with the T&C team on reports, presentations, and project coordination - Maintain an efficient e-filing system and handle general office tasks - Support the coordination of T&C projects and events - Compile weekly T&C activity reports for the SLT **Communication**: - Manage calls, emails, and inquiries, acting as the SVP’s first point of contact - Build and maintain relationships with internal and external stakeholders - Prepare and send communications to properties and business units - Ensure timely follow-up on action items **Financial Administration**: - Process invoices and expense claims (using Concur) - Liaise with the finance team and other internal departments with regard to payments, recharging, approvals or enquiries **Key Skills & Attributes**: - Strong knowledge of Microsoft Outlook, Office, and Excel - Ability to manage complex scheduling across time zones - Excellent organizational, time management, and multitasking skills - Strong interpersonal and communication skills - Ability to handle sensitive information with discretion - Service-oriented with a keen eye for detail - Flexibility to adapt to changing priorities and needs - Strong teamwork skills and the ability to collaborate effectively with diverse groups **Qualifications** - Proven experience as an executive assistant or similar role supporting senior leadership. - Experience in Talent & Culture or HR is a plus. - Ability to work independently and take initiative in a dynamic and everchanging environment. **Additional Information** - Enjoy discounted Heartist® rates across our global network of 5,600 properties, 10,000 food and beverage venues, and wellness centers.

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