Executive Assistant
Vor 6 Tagen
This is a Executive Assistant role with one of the leading companies in AU right now 🔥 -- Jefferies -- with an amazing team. They are continuing to grow rapidly. This is the chance to join right as the 🚀 takes off.
More About the Role at Jefferies 🧐🧐
This is a position of trust that requires emotional intelligence, excellent judgement, high levels of personal integrity and discretion. The successful candidate will apply a sound knowledge of working within the financial services industry, the Equity operation requirements, procedures and guidelines to support the Equities team. The ideal candidate for the role will be an excellent communicator with strong organizational and coordination skills, demonstrated ability to build productive working relationships and be an agile and practical problem solver. **Responsibilities** - Manage professional and personal scheduling for Head of Australian Equities, including agendas, mail, email, phone calls, client management, and other company logistics - Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals, adhering to the Jefferies Travel and Expenses policies - Actively manage the expenses for the Equites team using the Concur system ensuring expenses are submitted and processed in a timely manner - Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives - Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database - Performing 'front of office' support functions, including meeting room set up, greeting visitors and receiving and responding to phone calls, emails and general correspondence - Manage communication with employees by liaising with internal and external executives on various projects and tasks - Maintain professionalism and strict confidentiality with all materials - Organize team communications and plan events, both internal and off-site - Provide assistance to the Corporate Access team if and when required - Preparing briefs, reports, minutes and other correspondence - Answering phones, screening calls and directing to the appropriate person or department - Taking notes at meetings - Booking meeting rooms and ordering breakfast and lunches for meetings - Creating presentations as required - Plan and orchestrate work to ensure that the Equities team priorities are met, organizational goals are achieved, and best practices are upheld **Required skills and qualifications** - Four or more years of experience in an administrative role reporting directly to senior management - Experience in working in financial services, preference given to candidates with experience working within an investment banking firm - Displaying initiative and applying sound judgment in providing executive and administrative assistance to senior executives - Excellent written and verbal communication skills - Strong time-management skills and an ability to organize and coordinate multiple concurrent projects - Proficiency with office productivity tools and an aptitude for learning new software and systems - Flexible team player, willing to adapt to changes and unafraid of challenges - Ability to maintain confidentiality of information related to the company and its employees - Experience in developing internal processes - The Executive Assistant will be proactive, approachable, helpful and professional in performing each of the above functions
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