Executive Assistant
vor 11 Stunden
Executive Assistant to Managing DirectorJoin the Government team at Macquarie Technology Group, crowned the 2024 Global Winner of the Exceptional Workplace Award. Redefining innovation, culture, and excellence—this is your chance to thrive in a world-class environmentWhen you join Macquarie Government, you work with a like-minded team of humble, hungry, and smart people.This is a Sydney-based role which requires occasional travel to Canberra.The OpportunityAre you ready to take on a pivotal role at the heart of our leadership team? As an Executive Assistant, you'll provide high-level administrative and project management support to the Co-Founder of Macquarie Technology Group, who is also the Managing Director for Government, and the senior leadership team. Acting as a key interface between leadership, customers, and internal stakeholders, you'll ensure seamless communication and operations.If you're organized, proactive, and thrive in a fast-paced environment, we want to hear from you*Please note, due to the nature of the role we can only consider Australian Citizens for this position as you may need to obtain Security Clearance.What You Will DoManage the Co-Founder's complex schedule and provide administrative support to the Government senior leadership team.Attend and organize senior leadership team meetings, including agenda preparation and minute-taking.Prepare presentations for Town Halls and other events.Government Relations: Build and maintain strong relationships with senior public sector officials and their assistants.Coordinate meetings and events with key industry associations and government stakeholders.Monitor political trends and government role changes.Maintain and update a target list of key contacts for the Co-Founder.Liaise with the Regulatory team for media engagements and press releases.Corporate Communications Support: Draft, edit, and proof correspondence, presentations, and speeches for the Co-Founder and senior leaders.Plan and coordinate leadership meetings, team off-sites, and business unit activities.Hospitality & Event Management: Organize payments and vendor management for events, including networking events and boardroom dinners.Ideal Skills and ExperienceAt least 7 years' experience in a similar or Executive Assistant/Personal Assistant and/or project coordinator role.Experience and/or keen interest in working with State or Federal Government is highly desirable.Strong record of handling highly confidential information.Strong computer literacy skills in MS Office (Word, PowerPoint, Excel, Outlook).Intermediate user skills in online and internal knowledge of systems to approve payments, invoices, and book travel (e.g. Salesforce, Amex Online, Travel booking systems, etc.).Why Us?We have been named a Global Winner of the 2024 Gallup Exceptional Workplace AwardSovereign Security Provider partnering with 42% of Australian Federal Government.You will be joining a company that has the highest Net Promoter Score on the ASX, the World's best customer experience crowned in 2020 at the World Communications Awards.You'll get to make an impact: Enjoy being part of a driven team with a collaborative culture that values decision-makers and action.We invest in you: Accelerate your career throughout learning & development opportunities – think Gallup strengths-based training, defined career pathways & fantastic internal mobility opportunity across the group.Your application will include the following questions:Which of the following statements best describes your right to work in Australia?How many years' experience do you have as an executive assistant?Which of the following Microsoft Office products are you experienced with?Do you have experience in administration?How many years' experience do you have in event management?What's your expected annual base salary?How much notice are you required to give your current employer?
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Executive Assistant
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