Executive Assistant to CEO

vor 3 Wochen

Wien, Wien, Österreich Prewave GmbH Vollzeit
About Prewave GmbH

We are a pioneering AI company in Supply Chain Risk Management, dedicated to unlocking unprecedented efficiency, transparency, and resilience in the supply chain for our customers. Our AI-powered solutions analyse traditional and social media in 50+ languages, predicting risks and disruptions worldwide. We help our clients achieve a sustainable supply chain and prevent setbacks.

We are a trusted partner of AbInBev, BMW, Kärcher, PwC, Porsche, and many more. With the increasing importance of supply chain due diligence in Europe, we grow every day, and so does our team.

Your Mission

As our Executive Assistant at Prewave GmbH, you will support our existing Executive Assistant with various tasks, including:

  • Managing complex calendars, scheduling appointments, and arranging meetings for our founders to ensure efficient use of their time.
  • Coordinating domestic and international travel arrangements for the founders, including flights, accommodations, and ground transportation.
  • Assisting with the organisation of various events.
  • Facilitating meetings with investors and helping with presentations, documents, meeting notes, and surveys.
  • Preparing meetings and liaising with internal and external stakeholders, including investors, clients, vendors, and partners, to facilitate smooth communication and collaboration.
  • Undertaking special projects and assignments as directed by our founders.
Your Profile

We are looking for a highly skilled and experienced individual with:

  • Minimum 5 years of proven experience in a similar role, supporting senior-level executives.
  • Excellent written and verbal communication skills, with exceptional attention to detail.
  • Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
  • Proficiency in using productivity tools such as MS Office and Google Workplace Suites, as well as scheduling software.
  • Ability to work independently with minimal supervision and as part of a team.
  • Flexibility and adaptability to handle changing priorities and work effectively in a fast-paced environment.
  • Ability to maintain a high level of professionalism and confidentiality at all times.
  • Valid work permit for Austria.
  • Fluent in English language, both spoken and written. German language is a plus.
What We Offer
  • Competitive Compensation and Benefits: We recognise and reward talent. In line with Austrian law, we are required to state the minimum salary as per the collective agreement, which is EUR 2,396 gross per month (full-time basis). However, the actual salary will be adjusted based on your qualifications, experience, and the specific role.
  • Inclusive and Supportive Work Environment: Join a dynamic team in a welcoming and inclusive atmosphere. We celebrate diversity and are committed to fostering a workplace where all backgrounds, identities, and experiences are valued. Your voice is important here.
  • Work-Life Balance: Your well-being matters. Enjoy flexible working hours and options for working from home to promote a healthy balance between your professional and personal life.
What Our Employees Love
  • Celebrate Your Birthday: Enjoy an extra vacation day to make your birthday special.
  • Office Snacks and Fruits: Stay energised with a variety of snacks and fresh fruits available in the office.
  • Engaging Team Events: Join us for cheese tastings, Ping-pong tournaments, company dinners, seasonal celebrations, and more to foster a vibrant team spirit.
  • Health and Wellness Initiatives: Participate in team sports through our partnership with Eversports, support your mental well-being with guidance from our workplace psychologist, and benefit from health initiatives such as shiatsu sessions, vaccinations, and regular health check-ups to prioritise your physical and mental well-being.
  • Your device of choice: whether it's Windows, MacOS, or Linux, we'll let you choose your preferred operating system.
  • Training and Development: We believe in investing in our employee's growth. Besides company-wide German- and soft skills training, each team member is encouraged to discuss their professional development ideas with their manager.

Prewave GmbH is an AI startup building a global supply chain intelligence platform. Our mission is to make supply chains more transparent, resilient, and sustainable.

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