Executive Assistant to CEO
vor 4 Wochen
We are a pioneering company in Supply Chain Risk Management, leveraging AI-powered solutions to unlock unprecedented efficiency, transparency, and resilience in the supply chain for our clients. Our platform enables clients to analyze traditional and social media in multiple languages, predicting risks and disruptions worldwide. We strive to create a sustainable supply chain and prevent setbacks.
Your MissionAs our Executive Assistant, you will support our existing Executive Assistant with various tasks, ensuring efficient use of our founders' time. Your responsibilities will include:
- Managing complex calendars, scheduling appointments, and arranging meetings for our founders
- Coordinating domestic and international travel arrangements for our founders, including flights, accommodations, and ground transportation
- Assisting with the organization of various events
- Facilitating meetings with investors and helping with presentations, documents, meeting notes, and surveys
- Preparing meetings and liaising with internal and external stakeholders to facilitate smooth communication and collaboration
- Undertaking special projects and assignments as directed by our founders
We are looking for a highly skilled and experienced Executive Assistant to join our team. The ideal candidate will have:
- Minimum 5 years of proven experience in a similar role, supporting senior-level executives
- Excellent written and verbal communication skills, with exceptional attention to detail
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
- Proficiency in using productivity tools such as MS Office and Google Workspace Suites, as well as scheduling software
- Ability to work independently with minimal supervision and as part of a team
- Flexibility and adaptability to handle changing priorities and work effectively in a fast-paced environment
- Ability to maintain a high level of professionalism and confidentiality at all times
- Valid work permit for Austria
- Fluent in English, both spoken and written. German language is a plus
- Competitive Compensation and Benefits: We recognize and reward talent. In line with Austrian law, we are required to state the minimum salary as per the collective agreement, which is EUR 2,396 gross per month (full-time basis). However, the actual salary will be adjusted based on your qualifications, experience, and the specific role.
- Inclusive and Supportive Work Environment: Join a dynamic team in a welcoming and inclusive atmosphere. We celebrate diversity and are committed to fostering a workplace where all backgrounds, identities, and experiences are valued. Your voice is important here.
- Work-Life Balance: Your well-being matters. Enjoy flexible working hours and options for working from home to promote a healthy balance between your professional and personal life.
We, at Prewave GmbH, take pride in encouraging and ensuring a sustainable, transparent, and resilient supply chain for all. Our passion for more ethical business practices has carried us to be one of the top 10 startups in Austria in 2022 by LinkedIn, the best idea spot in 2023, and #7 in the best startups list in Austria in 2024 by Trend Magazine. We are based in Vienna, Austria, and have our first office in Paris. We enjoy our work with our team members from all around the world, a diverse community of over 35 nationalities. If you crave to belong to a fast-moving and diverse environment, we are one click away. Let's start chatting.
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