Executive Coordinator

vor 2 Wochen

Wien, Wien, Österreich AOP Orphan Vollzeit

AOP Health, the European pioneer for integrated therapies for rare diseases and in critical care, seeks an Executive Assistant to enhance its team in Vienna.

Key Responsibilities

  • Provide high-level administrative coordination and selective support for project management and relationship management activities.
  • Support the CEOs and CoS in planning, directing, managing, and coordinating day-to-day business activities and strategy-related projects.
  • Keep a track record of Executive Office activities and strategic projects, overseeing the departments' deliverables to ensure quality and timely results.
  • Prepare documents (presentations, reports, tables, charts) and compile executive summaries in an appealing graphic layout.
  • Maintain the internal SharePoint Site to present the Executive Office and strategic projects.
  • Build and maintain trusting and collaborative relationships with internal and external stakeholders.
  • Set up and organize meetings/teleconferences, manage invites, guests, agendas, and tracking follow-up items.
  • Provide general administrative services such as maintaining calendar, expense report processing, and coordinating/booking of travel arrangements.

Qualifications and Experience

  • Bachelor's Degree and passion for Life Science.
  • Experience working as an Executive Assistant or in a business consulting role.
  • Strong communication skills (presentation and written) in English and in German.
  • Comfortable working independently and alongside executive leadership.
  • High level of integrity and discretion in handling confidential information.
  • Speed and proficiency in Microsoft 365 tools/programs.
  • Highly proactive and confident with a can-do attitude.
  • Ability to think ahead, pre-plan, and be flexible.
  • Experience in handling complex tasks.

Our Offer

  • Open corporate culture with the opportunity to bring in your own ideas.
  • Great opportunities for personal and professional development.
  • Attractive work environment with excellent career opportunities and flat hierarchies.
  • Competitive salary package plus bonus and various benefits.
  • Gross monthly salary provided for this function is a minimum of EUR 3,000.- based on full-time employment. Any potential overpayment depends on professional experience and qualifications.

AOP Health offers a dynamic and supportive work environment where you can grow professionally and personally. If you are a team player with a passion for Life Science and a desire to make a difference, we encourage you to apply for this exciting opportunity.

  • Executive Office Coordinator

    Vor 6 Tagen

    Wien, Wien, Österreich Journi GmbH Vollzeit

    About the RoleWe are seeking a highly skilled and experienced Executive Office Coordinator to join our team at Journi GmbH.As an Executive Office Coordinator, you will play a vital role in ensuring the smooth operation of our office facilities. Your primary responsibilities will include coordinating office supplies, managing the maintenance schedule, and...

  • Chief Operations Coordinator for Senior Executives

    vor 1 Woche

    Wien, Wien, Österreich Prewave GmbH Vollzeit

    Prewave GmbH, a pioneering AI company in Supply Chain Risk Management, seeks an experienced Executive Assistant to support our founders. Located in Vienna, Austria, our team values diversity and fosters a welcoming atmosphere.About PrewaveOur mission is to unlock unparalleled efficiency, transparency, and resilience in supply chains for our clients. We...

  • Operations Coordinator

    vor 2 Wochen

    Wien, Wien, Österreich Necture Vollzeit

    We are seeking a highly organized Operations Coordinator to join our team at Necture. As an Operations Coordinator, you will be responsible for ensuring the smooth day-to-day operations of our office.Your Key Responsibilities:Manage accounts payable and receivable, support month-end closing, and collaborate with an external tax advisor for accurate financial...

  • Executive Support Specialist

    vor 1 Woche

    Wien, Wien, Österreich Alliance Defending Freedom Vollzeit

    Key ResponsibilitiesThe Operations Coordinator will provide administrative support to the Strategic Relations & Training team in Vienna, Austria.Coordinate office operations and ensure smooth day-to-day functioning.Manage calendars, schedule meetings, and make travel arrangements for team members.Support event planning, coordination, and execution.Provide...

  • Internationale Vertriebsmanager

    vor 4 Wochen

    Wien, Wien, Österreich C.H. Robinson Vollzeit

    Wir suchen einen motivierten und erfahrenen Vertriebsmitarbeiter, der unsere Global Forwarding-Services in der Luft- und Seefrachtbranche weiterentwickeln möchte. Als Senior Sales Executive wirst du Teil unseres internationalen Teams und bist für die Gewinnung neuer Kunden und die Entwicklung von Geschäftschancen verantwortlich.Deine Aufgaben:Anbahnung,...

  • High-Level Administrative Coordinator

    Vor 2 Tagen

    Wien, Wien, Österreich European Society of Radiology Vollzeit

    **Company Overview**">The European Society of Radiology (ESR) is a prestigious organization dedicated to advancing radiology in Europe. With over 135,000 members worldwide, it has become a leading force in the field, hosting one of the most innovative scientific congresses, the European Congress of Radiology (ECR), in Vienna.**Job Summary**We are seeking a...

  • Administrative Coordinator for Life Science Professionals

    Vor 5 Tagen

    Wien, Wien, Österreich AOP Orphan Vollzeit

    Job OverviewAOP Health is a pioneering organization in integrated therapies for rare diseases and critical care, seeking an experienced Executive Assistant to enhance our team in Vienna.Key ResponsibilitiesProvide high-level administrative coordination, supporting CEOs and CoS in planning, directing, managing, and coordinating day-to-day business activities...

  • Group Data Protection Coordinator

    vor 5 Monaten

    Wien, Österreich l & m executive search & consulting Vollzeit

    Vienna - lawyers & more - we’re looking for the greatest minds for the best employers - today and tomorrow._ We are currently partnering with a prestigious Austrian company with a robust global footprint. With numerous production facilities spanning across nearly every continent, our client is at the forefront of innovation and sustainability in its...

  • Executive Assistant(G5)

    vor 2 Monaten

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Executive Assistant(G5) - (2024/0577 (014621)) Organization: NSNI-Division of Nuclear Installation Safety Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-01, 5:02:34 AM Closing Date: 2024-10-22, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Executive Assistant(G5)

    vor 2 Monaten

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Executive Assistant(G5) - (2024/0570 (010616)) Organization: TC-Department of Technical Cooperation Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-09, 12:08:35 AM Closing Date: 2024-10-30, 5:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Executive Assistant to General Manager

    vor 1 Monat

    Wien, Österreich AbbVie Vollzeit

    **Company Description** Supports the General Manager of AbbVie Austria and Affiliate Leadership team as needed, in all business and organizational activities. Proactively utilizing an understanding of the business context and conflicting priorities to ensure efficient and timely delivery of all tasks. These include the ability to easily build connections...

  • F&b Coordinator

    vor 5 Monaten

    Wien, Österreich Andaz am Belvedere Vienna Vollzeit

    Summary Hyatt repräsentiert mit der Marke Andaz ein individuelles / innovatives und immerzu erfrischendes Lifestyle Luxus Hotelkonzept. Hier werden alle Regeln gebrochen, geradliniger Luxus und traditionelle Gastfreundschaft gehören der Vergangenheit an. Ganz unter dem Motto „Alles kann überall möglich sein“ werden unsere Mitarbeiter angespornt auf...

  • Major Incident Coordinator

    vor 5 Monaten

    Wien, Österreich CAE Vollzeit

    **Role and Responsibilities** **POSITION INTRODUCTION**: We are currently seeking a **Major Incidents Coordinator** to join our Global IT Service Desk team. In this role, you will be responsible for the coordination of major IT incidents, particularly in the European & Middle East region. The role is based in our CAE Flight Services office in Vienna - we...

  • Freelance Event Coordinator

    vor 5 Monaten

    Wien, Österreich Visit.org Vollzeit

    Who are we? Visit.org is an enterprise SaaS company delivering purpose for a more engaged workforce. With its proprietary content across 90+ countries, Visit.org is providing the infrastructure and content for purpose-driven employee and client engagement. Some of our customers include Colgate, ADP, IBM, Adobe, Twilio, Twitch, Nielsen, and others. We host...

  • Sales Coordinator

    vor 6 Monaten

    Wien, Österreich Marriott International, Inc Vollzeit

    **Stellenangebotsnummer** 23140916 **Tätigkeitskategorie** Sales & Marketing **Standort** Vienna Marriott Hotel, Parkring 12a, Vienna, Austria, Austria AUF KARTE ANZEIGEN **Beschäftigungsart** Full-Time **Nicht vor Ort?** N **Umzug?** N **Stellenart** Non-Management **Sei dabei!** Das Vienna Marriott steht nie still, wir sind nicht umsonst das...

  • F&B Coordinator:In

    vor 4 Wochen

    Wien, Österreich Andaz Vienna Am Belvedere Vollzeit € 500

    #weopendoors@Andaz Am 29. Oktober, in der Zeit von 14: 00 – 18: 00 Uhr hast Du die Möglichkeit dazu. Wir öffnen für Euch unsere Türen! Nutze Deine Chance und erleben an diesem Tag das Andaz Vienna und die Welt von Hyatt hautnah. Melde dich an und komm vorbei: //bit.Ly/48aYtPk oder über vienna.hr@andaz.com ______________________________ Hyatt...

  • F&B Coordinator:In

    vor 4 Wochen

    Wien, Österreich Andaz Vienna Am Belvedere Vollzeit € 500

    #weopendoors@Andaz Am 29. Oktober, in der Zeit von 14: 00 – 18: 00 Uhr hast Du die Möglichkeit dazu. Wir öffnen für Euch unsere Türen! Nutze Deine Chance und erleben an diesem Tag das Andaz Vienna und die Welt von Hyatt hautnah. Melde dich an und komm vorbei: //bit.Ly/48aYtPk oder über vienna.hr@andaz.com ______________________________ Hyatt...

  • Global Ombuds

    vor 5 Monaten

    Wien, Österreich SOS Children's Villages International Vollzeit

    **About us**: - The Ombuds Office for SOS Children’s Villages (the 'Ombuds Office') is an independent office supporting children and young people with concerns that have not been successfully resolved by SOS Children’s Villages safeguarding processes. An Ombuds is a trustworthy person who can listen, support, and guide children, young people, and...

  • Global Ombuds

    vor 5 Monaten

    Wien, Österreich SOS Children's Villages Vollzeit

    : **About us**: The Ombuds Office for SOS Children’s Villages (the 'Ombuds Office') is an independent office supporting children and young people with concerns that have not been successfully resolved by SOS Children’s Villages safeguarding processes. An Ombuds is a trustworthy person who can listen, support, and guide children, young people, and...

  • Policy Coordination Officer

    vor 5 Monaten

    Wien, Österreich United Nations Vollzeit

    This position is located in the Office of the Chief of the Terrorism Prevention Branch (TPB), Division for Treaty Affairs (DTA), United Nations Office on Drugs and Crime (UNODC). The incumbent is supervised by and reports to the Chief of the Branch. **Responsibilities**: Within assigned authority, the incumbent is responsible for undertaking the following...

  • Community Program Lead

    vor 5 Monaten

    Wien, Österreich the female factor Vollzeit

    At the female factor, we are on a mission to level the playing field for ambitious women globally. As the community program lead, you are the core of the female factor, ensuring that all community-related programs are top quality, directly addressing our community's needs, and aligning with our overall mission. Tasks - Managing our community-related...

  • Community Program Lead

    vor 5 Monaten

    Wien, Österreich the female factor Vollzeit

    At the female factor, we are on a mission to level the playing field for ambitious women globally. As the community program lead, you are the core of the female factor, ensuring that all community-related programs are top quality, directly addressing our community's needs, and aligning with our overall mission. Tasks - Managing our community-related...