Medical Department Assistant

vor 2 Wochen

Wien, Wien, Österreich Octapharma Vollzeit
About the Role

We are seeking a highly organized and detail-oriented Medical Department Assistant to join our team at Octapharma. As a key member of our Medical Affairs team, you will provide administrative support to our medical department, ensuring seamless day-to-day operations.

Key Responsibilities
  • Provide administrative support to the medical department, including maintenance, mailing, shopping, supplies, equipment, bills, and errands.
  • Organize and schedule meetings, appointments, take detailed minutes, and update calendars.
  • Manage office operations and procedures, ensuring efficient and effective workflow.
  • Manage relationships with vendors and service providers, ensuring timely invoicing and payment.
  • Manage contract and price negotiations with vendors and service providers.
  • Manage office budget, ensuring accurate and timely reporting.
  • Provide general support to visitors, including making travel arrangements and reservations.
  • Create spreadsheets and presentations as needed.
Requirements
  • Completed education (Secondary school or higher).
  • Knowledge of office management responsibilities, systems, and procedures.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Self-motivated, proactive with attention to detail.
  • Excellent German and English communication skills, both written and spoken.
  • Ability to work efficiently in a team environment, meeting tight deadlines.
  • Strong organizational and planning skills.
  • Proficiency in MS Office.
What We Offer
  • A wide range of tasks in an international setting, flexibility, and personal responsibility.
  • A reliable employer with generous employee benefits and a salary customary in the market.
  • A familiar setting of a family-owned enterprise with benefits such as a staff restaurant, staff events, and more.

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