Facilities Coordinator

vor 1 Monat

Wien, Wien, Österreich Aptean Vollzeit

About the Role

We are seeking a highly organized and detail-oriented Facilities Specialist to join our team in Vienna. The successful candidate will be responsible for managing all incoming calls, directing them as appropriate, and maintaining a well-stocked office with supplies. They will also be responsible for facilities management, including contact with the landlord and canteen staff, suppliers of lighting, cleaning company, garden maintenance, car park, window screens, window cleaner, security, coffee machines, and waste processor.

Key Responsibilities

  • Manage all incoming calls and direct them as appropriate.
  • Manage our mail, helping us to sort the good from the spam.
  • Keep the office and the teams stocked up with supplies.
  • Help to keep our office in great shape.
  • Support HR-department with registration of sick leave, providing gifts for customers and colleagues, onboarding new colleagues, and hand over a car and IT equipment.
  • Support IT-department with shipment of IT equipment by DHL, ordering and registration of mobile phones.
  • Booking hotel reservations and flights, train and parking tickets.
  • Organizing internal and external lunches/diners.
  • Coordinator team company emergency services.

Requirements

  • Good command of the English language orally and in writing.
  • Working hours are 32 hours per week between 8.30 – 5pm, Monday, Tuesday, Friday, and Wednesday or Thursday.

About Aptean

Aptean is a global provider of mission-critical, industry-specific software solutions. Our purpose-built ERP and supply chain management solutions help address the unique challenges facing process and discrete manufacturers, distributors, and other focused organizations. We are committed to promoting a company culture where diversity, equity, and inclusion are central.

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