Sekretär:in VwGr IIb
vor 2 Monaten
Job Summary:
We are seeking an experienced administrative assistant to join our team at Universität Innsbruck. As an administrative support specialist, you will provide high-level administrative support to the Vice-Rector and assistants, ensuring the smooth operation of our office.
Key Responsibilities:
- Provide administrative support to the Vice-Rector and assistants, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Manage and maintain accurate and up-to-date records, files, and databases.
- Develop and implement effective administrative procedures and systems to improve office efficiency.
- Coordinate and facilitate meetings, events, and conferences, including preparing agendas, materials, and presentations.
- Provide excellent customer service to internal and external stakeholders, responding to inquiries and resolving issues in a timely and professional manner.
- Collaborate with other departments and teams to achieve common goals and objectives.
- Stay up-to-date with university policies, procedures, and best practices, ensuring compliance and adherence.
Requirements:
- Apprenticeship, technical college degree, or equivalent qualification in a related field.
- Relevant knowledge and professional experience in a secretarial or administrative role.
- Excellent written and spoken German language skills.
- Strong IT skills, particularly in Microsoft Office applications.
- Desirable: experience in dealing with authorities, offices, and property management, as well as an understanding of building agendas, SAP, and other IT systems.
- Social skills: teamwork, communication, commitment, ability to work under pressure, discretion.
- Advantageous: knowledge of university structures and processes.
What We Offer:
As an administrative support specialist at Universität Innsbruck, you can expect exciting tasks, flexible working hours, a family-friendly working environment, attractive training and development opportunities, a paid lunch break, a meal allowance, and more.
Salary and Benefits:
A minimum gross salary of € 1,230 per month (14 times) is stipulated in the collective agreement. Your actual starting salary will depend on your previous experience and will increase over the course of your employment.
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