Assistant Business Manager
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Job type: Full time / From 23/01/2025Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Executive ManagementReference: 1455342Job posted: 28/11/2024Closes: 11/12/2024Selection CriteriaSC1: Demonstrated commitment to continuous improvement and professional development, including training and mentoring of team members.SC2: Proven experience in managing high-volume accounts receivable or payable, including preparing financial reports and analysing data. Familiarity with Compass, CASES21, or similar systems is advantageous.SC3: Comprehensive understanding of HR and finance processes, with experience in DET systems (EduPay, Recruitment Online, SRP) preferred.SC4: Exceptional organisational and planning skills, with the ability to manage competing priorities independently while contributing to a cohesive team environment.SC5: Strong interpersonal and communication skills, including the ability to build positive and inclusive relationships with colleagues, students, and parents, and provide guidance on school policies.RoleThe Assistant Business Manager (ABM) plays a pivotal role in the finance and administration team, contributing to Balwyn High School's commitment to operational excellence. Reporting directly to the Business Manager, the ABM ensures the smooth functioning of finance, human resources, and administrative processes while supporting the professional development of junior staff. This role provides a pathway to becoming a Business Manager (BM), with ongoing training and opportunities for career growth.ResponsibilitiesKey Responsibilities1. Finance ManagementOversee accounts receivable and/or payable in a high-volume environment.Manage parent payments via Compass, including establishing payment plans, processing credit notes/refunds, and issuing refunds in CASES21.Liaise with teaching staff to track, update, and communicate information about excursions, camps, music program, and other events.Prepare financial reports, including Reconciliation/Profit and Loss Statements for excursions and fundraising activities.Assist parents, staff, and students with payment-related inquiries.Drive process improvements, such as reducing paper use and enhancing Excel-based workflows.2. Human Resources AdministrationManage personnel files, recruitment support, and compliance for VIT and WWCC.Oversee payroll processes in EduPay, including timesheets, allowances, and time-in-lieu requests.Monitor and process staff leave requests per DET and school policies.Support onboarding processes and contribute to reviews of HR policies and procedures.3. Team Collaboration and LeadershipMentor less experienced staff by providing training in DET systems and school processes.Foster a collaborative team culture through knowledge-sharing and professional development initiatives.4. General Administrative SupportSupport Reception and First Aid Office functions as needed.Undertake additional responsibilities as directed by the Business Manager or Principal.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Location ProfileFor more information about Balwyn High School's ethos, programs, and Strategic Plan, please visit www.balwynhs.vic.edu.au.To apply for this role, you will be redirected to the Schools (Government) job application system.
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