Sienna Senior Living | Office Manager | Perth
Vor 3 Tagen
Office Manager – Aspira Carolina Retirement Living
At Sienna Senior Living, our commitment to enhancing the daily lives of our residents extends far beyond clinical care.
Integral to this mission are our dedicated leaders and their teams who oversee vital functions such as culinary services, housekeeping, recreation, maintenance, and administrative functions.
These roles embody the heart and soul of our purpose-driven culture, centered on cultivating happiness in daily life
We are currently seeking exceptional individuals to fill a key management position, pivotal in bringing our core values of positivity, accountability, community, and caring to life.
The Office Manager plays a crucial role in the day-to-day administrative functions and processes at a Long Term Community or Retirement Residence.
This role is responsible for creating an enriching experience for both Team Members and Residents, fostering an environment where every individual feels valued and cared for.
You will oversee Resident Accounts, accounting procedures, processes and records, bi-weekly payroll submissions, and other administrative functions.
What We Offer:
A competitive salary and vacation package Health & Dental benefits program RRSP with employer match Share Ownership and Reward Program (SOAR) Employee Share Purchase Plan with company match Continuous learning and growth so you have the skillset needed to succeed and take on new challenges A welcoming culture that values diversity and differing perspectives, experiences, and beliefs What You Will be Doing:
Facilitate the move-in and discharge processes for residents and their families, ensuring compliance of necessary documents such as contracts and power of attorney, adhering to both organizational and legal standards Handle the processing of annual rent and additional charges to residents' accounts Generate billing for residents, and manage the reconciliation of invoices, payments, and tax documents Assist residents in exploring financial assistance options, including access to power of attorney, public guardian trustee services, and the updating of health card and provincial documents Address and resolve financial inquiries or concerns from residents, their families, and vendors, escalating complex issues to higher management as needed Keep precise records, provide monthly reports, and explain any discrepancies in accounts receivable and payable transactions Oversee a petty cash system and a trust fund for petty cash disbursements Create and manage Purchase Orders and maintain purchase journals Compile and submit bi-weekly payroll reports for timely payroll processing Who You Are:
Educated with a diploma in Business Administration, Accounting, or a related discipline Highly skilled in MS Office (Outlook, Excel, Word), with a good understanding of HRIS, Yardi, and PCC systems Possess exceptional organizational skills and meticulous attention to detail, consistently meeting deadlines Demonstrates robust problem-solving abilities Well-versed in payroll processes, including time and attendance systems, and HR practices Knowledgeable about collective agreements and employment legislation related to pay Beneficial if you have previous experience in a healthcare environment What you need to know:
Sienna Senior Living is committed to creating an inclusive environment where all team members and residents feel like they belong.
We seek applicants with diverse backgrounds and a wide range of abilities.
Sienna provides an accessible candidate experience.
You must successfully pass a Vulnerable Sector Check and/or Criminal Record Check applicable to the appropriate province.
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