Executive Assistant
vor 3 Wochen
PA, EA & Secretarial (Administration & Office Support)
Elevate Your Career as an Executive Assistant with a Leading Design Firm in Southport Join a forward-thinking building and interior design company that's redefining the industry from their stunning new offices in the heart of Southport.
If you're ready to be part of a vibrant, fast-growing company in one of Australia's most sought-after locations, this is the opportunity you've been waiting for.
Are you an executive assistant with exceptional organisational skills, tired of the same old routine?
Do you crave a workplace where your talents are not just appreciated but celebrated?
Our client, a leader in innovative design, is on the lookout for a full-time Executive Assistant who's ready to make their mark.
This role is ideal for someone who's ready to step up and thrive in a dynamic, creative environment.
Here's what you'll be up to: Provide high-level executive support to the directors and senior management team.Manage complex calendars, schedule appointments, and prioritise daily tasks effectively.Coordinate meetings, prepare agendas, and take minutes with precision.Handle confidential correspondence and sensitive information with discretion.Oversee email inboxes, ensuring timely and professional responses.Draft, review, and edit reports, presentations, and documents for executives.Act as a gatekeeper for directors, ensuring their time is managed efficiently.Proactively anticipate the needs of directors and address them ahead of time.Plan and organise travel itineraries, accommodation, and logistics for the team.Liaise with clients, stakeholders, and internal teams on behalf of the directors.Prepare fee proposals, quotes, and capability statements.Support project teams with coordination and documentation, ensuring deadlines are met.Oversee office operations, including supplies, facilities, and supplier relationships.Maintain up-to-date records, files, and databases.Manage social content updates across websites and social media platforms.Collaborate on event planning and execution for the design industry.Assist with research, data analysis, and preparation of executive reports.Streamline administrative processes and suggest improvements to enhance efficiency.What you need to bring: 2–3 years of solid experience in an Executive Assistant or high-level administration role.Strong proficiency in Microsoft Office Suite and experience in managing executive tasks.Exceptional attention to detail, with the ability to multitask and prioritise effectively.A proactive, solution-oriented mindset with excellent organisational skills.Outstanding communication and interpersonal skills, representing the company professionally.Discretion and trustworthiness to handle confidential information.What's in it for you: Attractive remuneration that recognises your expertise.Continuous opportunities for professional growth and advancement.A full-time role in a stunning office in Southport, offering easy access to the Gold Coast's vibrant lifestyle.Join a progressive team that encourages innovation and collaboration.Enjoy a vibrant workplace culture where your contributions are valued.This position is offered through Whitefox Recruitment, proud winners of the 2024 Global Recruitment Firm of the Year award.
We specialise in matching outstanding talent with exceptional opportunities.
Ready to make the jump?
Contact Luke Hemmings at Whitefox Recruitment on , quoting reference: LH:2801675.
Interviews are happening now, so don't miss out on the chance to take your career to the next level
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