Executive Assistant
vor 1 Monat
Gold Coast Private Hospital – Executive Assistant Sunny central Gold Coast location Dynamic and rewarding role Full time position – Monday to Friday Are you an experienced executive level Administration Professional looking for a rewarding opportunity?
About the role Gold Coast Private Hospital is seeking an experienced Executive Assistant to join our busy executive office on a full-time basis.
This role is responsible for assisting the busy General Manager with all business matters, displaying exemplary customer service at all times, and providing administrative support for the executive team as required.
About us Established in 2016 Gold Coast Private Hospital is a 336 bed, 22 operating theatre facility located in Southport, the heart of the Gold Coast Precinct.
Specialities include and are not limited to: 24/7 Emergency Care Centre, Medical, Orthopaedic, Bariatric, Neurosurgical, Plastics, ENT & General Surgical, Obstetrics, Paediatrics, Cardiac Care and Oncology.
Gold Coast Private Hospital is continually growing and offers exciting opportunities and professional career pathways in health care.
Key Responsibilities: Assist Gold Coast Private Hospital's General Manager (GM) with all business matters.
Manage the GM's mailbox by reviewing all emails, flagging any requiring urgent attention, and responding where possible on behalf of the GM.
Manage incoming calls to the GM's office by screening, delegating and responding to calls and acting on behalf of the GM.
Coordinate extensive diary management for the GM, ensuring daily commitments are appropriately prioritised and meet the priorities of the business imperatives.
Establish and maintain effective working relationships with senior managers across Healthscope, Visiting Medical Officers (VMOs), employees and external stakeholders, liaising with and resolving issues without escalation to the GM.
Prepare professional correspondence, documentation and presentations on behalf of the GM.
Manage the Executive Receptionist and Credentialing Officer positions.
Oversee the management of the accreditation process for over 1,100 VMOs and Allied Health Practitioners (AHPs).
Manage rostering and leave requirements for the Executive, Marketing and Finance teams.
Manage complex domestic travel arrangements, including flights, accommodation and car hire.
Successfully organise meetings and workshops, and strategy days.
Manage extensive commercial card and general expenditure for the GM.
Maintain management of documentation, records and office systems for ease of access of information used by the Executive Team.
Essential criteria: Minimum three years executive administration experience in a busy, dynamic and professional environment Advanced computer skills in MS Office (Outlook, Word, Excel and PowerPoint) Highly developed organisational and time management skills with the ability to prioritise tasks and meet deadlines in a fast paced environment High level attention to detail and strong written communication skills Outstanding customer service, excellent interpersonal and communication skills Advanced critical thinking skills Diploma level qualification in Business Administration or related discipline.
Applicants with a Bachelor level qualification in Business, Marketing or related discipline will be highly regarded.
Ability to work autonomously and within a team Ability to follow instructions and take directions Previous administrative experience in a hospital/health care environment is desirable Why Healthscope?
When you join Healthscope, you become part of our Community of Care.
Our people are at the heart of our organisation – no matter the role, every day our people make a difference to the lives of our patients and their families.
We work together to create positive, memorable experiences, alongside our quality care, in every moment of every day.
As the only national private hospital operator and healthcare provider in Australia, our 42 sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for.
Healthscope opens the door to endless opportunities for our people, giving them the flexibility to work across one or multiple hospitals across our network.
We encourage the pursuit of continuous professional development and education and support our people to grow and flourish securely.
We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us.
While our hospital network is vast, Healthscope is a family.
We support each other, we share learnings, celebrate successes and face challenges together.
Come and be the difference in our patient's lives.
Applications close: 24th December, 2024 To Apply: Please click on the 'Apply' button to be taken to our online application form.
For any questions, please reach out to ****** More Information: Our commitment to quality and safety for our patients, staff and visitors is our highest priority.
Applicants will be required to provide a current National Police check, WWCC (where applicable) and Evidence of right to work in Australia prior to appointment.
Staff in patient contact roles will be required to provide proof of immunity to specified infectious diseases as a Category A Healthcare worker.
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