Business Administration Trainee
Vor 3 Tagen
Competitive remuneration + Maximum Salary Packaging 2 Year Max Term Full-Time Position Identified Role, Darwin Location CareFlight is an Australian "for purpose" aeromedical organisation voted consistently as one of Australia's most trusted Brands.
Our mission is to save lives, speed recovery and serve the community through delivering our charitable social purpose.
Proudly a 2023 HRD 5 Star Employer of Choice, we operate across Australia, with major base locations in NSW, and the NT.
Our specially trained doctors, nurses, paramedics and aircrew use helicopters, turbo prop aircraft, aeromedical jets and patient transport vehicles to provide critical support to over 8,500 patients each year.
We also deploy medical professionals and aircraft in support of defence, government and commercial contracts, and energy and resource sector sites.
The role: We currently have an opportunity for an Administration Trainee to join the organisation and be a key member of CareFlight's Administration Team, to support our Northern Operations divisions.
Reporting to the Senior Human Resources Manager Northern Operations you will provide general reception duties, general administration duties and basic housekeeping services to onsite accommodation.
You will also provide excellent Administration support and make a positive contribution to the organisation's culture.
Responsibilities include: Answering and directing incoming telephone calls.
Take and deliver messages accurately and in a timely manner.
Responding to incoming email enquiries.
Greet and direct visitors.
Maintain visitor register.
Responsible for booking of meeting rooms and maintaining room cleanliness and set-up.
Meeting minute taking for meetings across all departments.
Receive and sort incoming mail and preparation of outgoing mail.
Arrange catering as requested.
Tidy and maintain the reception area and meeting rooms.
Maintain supplies to crew room/kitchen in CareFlight Hangars 1, 2 and Gove, including consumables shopping and maintenance of crew room requirements.
Manage the onsite accommodation at the CareFlight Hangar 1, including rooms are ready for new arrivals and inspect to ensure they are left tidy when vacated.
Be a central point of contact for all staff issues and inquiries in relation to onsite accommodation and for all maintenance requests and maintenance issues.
Coordinate and purchase stationery, including stocking and maintenance of printers and photocopiers.
Distribute and reconcile cab vouchers.
Maintain and reconcile petty cash.
Manual and electronic filing of medical case notes, including PIRTS and Medical Check Lists.
Assist with other duties as directed by the Senior Human Resources Manager or General Manager - Northern Territory.
To be successful in this role you will have the following: Identify as Aboriginal or Torres Strait Islander.
A sound knowledge of Indigenous culture, society and kinship networks.
The ability to effectively communicate both verbally and written, with all levels of staff, customers, suppliers and visitors in an attentive, courteous and service orientated manner.
Reasonable computer skills.
A willingness to be trained in all areas of administration within Northern Operations.
A willingness to be trained in general office duties e.g.
photocopying, mail collection, answering calls, meeting and training organisation.
A proactive approach to the work and teaching environments for successful completion of Certificate III in Business Administration.
Hold a current Driver's Licence.
Desirable Completion of Year 12.
Experience with Microsoft Office (Word, Excel, PowerPoint and Outlook).
How to apply If you would like to be part of our team, you can apply using the link below.
Please ensure you attach a current resume and covering letter that addresses the role's essential criteria .
Applications for this opportunity will close on 12th December 2025 .
For additional information, please contact ****** CareFlight values diversity in the workplace.
Aboriginal and Torres Strait Islanders are encouraged to apply.
All employees must comply with CareFlight's Drug and Alcohol Management Plan (DAMP) as required by CASA and may be subject to random workplace testing.
Criminal Record and Working with Children Checks also apply.
CareFlight: 'The next life we save could be yours'
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