Finance Assistant

Finance Assistant (Accounts Payable)(G5) - (2024/0558 (000752))

Organization: MTBF- Unit B

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2024-09-19, 9:25:39 AM

Closing Date: 2024-10-10, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate.

Main Purpose

As a member of the team led by a Unit Head, the Finance Assistant is responsible for the day-to-day verifying, follow up and processing of payments such as payments to suppliers and other contractors, payments of salaries and other benefits and entitlements to staff, payments of all travel and meetings related expenses.

Functions / Key Results Expected
- Verify and process payments to suppliers and other contractors, payments of salaries and other benefits and entitlements to staff, payments of all travel and meetings related expenses in an efficient and correct manner within the specified deadlines in accordance with established rules and procedures and agreed terms.
- Perform daily follow-up of pending financial transactions in the Accounts Payable module and take the necessary actions to resolve any exceptions such as invoices on hold or bring cases to the attention of higher level staff for escalation or resolution.
- Assist with the reconciliation of accounts payable/receivable accounts and take the necessary actions to clear outstanding items by preparing the adjusting vouchers.
- Provide appropriate responses promptly to standard queries on payments and other financial transactions from staff, suppliers and other counterparts.

Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Communication- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.- Achieving Results- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.- Teamwork- Actively contributes to achieving team results. Supports team decisions.- Planning and Organizing- Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.**Functional Competencies**

**Name**

**Definition**
- Analytical thinking- Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.- Client orientation- Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.- Judgement/decision making- Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules.**Required Expertise**

**Function**

**Name**

**Expertise Description**
Administrative Support
Administrative Support|MS Office 2010 (Word, Excel, Outlook, PowerPoint)
Proficiency in MS Office and the ability to use databases.
Finance
Enterprise Resource Planning (ERP) system
Hands on experience with the use of Oracle or similar Enterprise Resource Planning system (ERP).
Finance
Finance Principles and Practices
Good knowledge of the relevant financial rules, regulations, procedures and accounting policies and practices of an international organization.
Finance
Financial Analysis
Good analytical skills to interpret financial data and to identify trends, patterns and exceptions in financial information.
Finance
Financial Transactions
Sound mathematical and numerical skills, and the ability to pay attention to detail and maintain a high level of accuracy in preparing and posting financial transactions in financial systems.
Finance
International Public Sector Accounting Standards
Understanding of basic principles of accrual basis of accounting

Qualifications, Experience and Language skills

Completed secondary education. Certificate/Coursework/Training in accounting, finance or directly related fields highly desirable.

A minimum of five years of relevant experience in finance, accounting or directly related fields, some of which in an international organization.

Excellent oral and written command of English and English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Administrative skills test to IAEA standard may be part of the process.

Remuneration

General Information
- The IAEA's paramount consideration in the re