Senior Procurement Officer

Senior Procurement Officer (Team Leader)(P4) - (2025/0542 (016427))

Organization: MTPS-Office of Procurement Services

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2025-09-29, 7:38:31 AM

Closing Date: 2025-11-09, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Office of Procurement Services procures goods and services with over 180M Euros per year, a third of which is for delivery to counterparts in Member States, and the remainder is for delivery to the IAEA's Headquarters in Vienna, and its offices and laboratories. The Division procures, among others, specialized construction services, specialized equipment for use in the wide range of areas related to nuclear and radioactive technologies, activities and material, including medical area, as well as various laboratory supplies and analytical instruments.

Main Purpose

Reporting to the Director, the Team Leader is responsible for the procurement of a variety of commercially-available goods and services and for leading the team of professionals.

Role

The Senior Procurement Officer is the contracting and negotiating authority within delegated limits. Specifically, he/she is:
a Substantive Expert and Project Lead in the procurement of a wide range of commodities and services;
an agent promoting the principles of best value for at all stages of the procurement cycle; and

a Change Agent reviewing the existing and developing new policies and procedures, and ensuring the buy-in of internal stakeholders;
a leader and manager, providing guidance and managerial support to the team, and planning resources in the most efficient and effective manner.

Functions / Key Results Expected
- Lead, guide and manage an innovative and effective team of Professionals and Assistants during the whole procurement cycle. Based on future programmatic requirements, shape a flexible workforce with the right skills mix through recruitment, learning opportunities, broad work assignments, and cross training.
- Initiate and follow through on complex procurement projects.
- Prepare complex Procurement Plans and develops a Procurement Strategy for the assigned sector.
- Prepares and issues tenders and drafts and negotiates contracts for goods, equipment and services.
- Leads the evaluation committee members, ensures that different options and outcomes are considered. Documents results in a procurement plan and exercises signatory authority for procurements up to EUR 150 000.
- Award and manage the contract during the post-award period by monitoring completion timelines and approved contracted budget, ensuring key performance indicators are documented and tracked. Meets with Vendors to discuss performance issues that may have occurred.
- Keep abreast of best practices and makes recommendations for continuous process and policy improvements.

Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Planning and Organizing
- Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
- Communication
- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
- Achieving Results
- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
- Teamwork
- Actively contributes to achieving team results. Supports team decisions.

**Functional Competencies**

**Name**

**Definition**
- Commitment to continuous process improvement
- Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.
- Partnership building
- Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.
- Persuasion and influencing
- Persuad