Executive Assistant

vor 1 Woche

Wien, Österreich weRECRUITING Vollzeit

weRECRUITING brings talents and teams together As a recruitment specialist for managers and leadership positions within real estate, construction, finance and technology, we build the foundation for sustainable success in cooperation with our clients. Through our highly qualified network in the entire German speaking area, we act with flexibility, effectiveness, and success focus. Our contribution for start-ups, small and medium-sized enterprises as well as multinational corporations are tailor-made solutions that exceed today's conditions, but also withstand future requirements.

Our client is a leading UK based company, that designs, acquires, owns and operates power generation assets worldwide. The Company's Thermal Energy segment includes power plants that run classic fossil fuels but more and more into Renewable Energy. The Thermal Energy segment also includes facilities that provide other industries with electricity and power plant related services. The Renewable Energy segment includes power generation facilities such as wind, solar and hydropower in Europe and Latin America. As a global player our client is expanding and driven by constant and sustainable growth in other markets all over the world.

For the Headquarter in Vienna and to support the Executive Managing Director with focus on business development as well as the implementation of corporate goals and in day-to-day tasks we are looking for you, as a driven and highly motivated

Executive Assistant (M/F/d) - Administration & International Business Development

**Location**: Vienna | Austria

Administrate, coordinate and manage the daily business, plan meetings, arrange events, represent the company and discover the world.

**Your responsibility**:
In this position you support the Executive Director and the Management Board by strategically planning, managing, and maintaining administrative and business development responsibilities. You will resolve time sensitive issues with a high degree of professionalism and precision and travel internationally to support activities.

**Your details**:

- In this role you hold the responsibility in an Interface function between the Executive Director and all internal and external stakeholders in all coordination and information processes at international level
- Strong management of scheduling internal and external meetings, business trips, conference calls and day-to-day activities
- Initiative-taking and independent organizational handling and support of certain projects, arrange extensive, global travels (including booking flights, hotels transfers, visas) and coordinate meetings/events (i.e., conferences and video calls, coordination of all necessary logistics)
- Prepare and set up presentation material for i.e., global Management Meetings, follow-up of documents as well as follow-up of to-do lists with mínimal supervision and ensure confidentiality at all times
- Ensure a smooth and professional workflow, represent the executives by welcoming visitors, arranging company dinners and other corporate event. Also be able to travel on short notice

**Your profile**:

- Degree in Business Administration or minimum of 3 years of experience in a role as an administrative assistant in an international environment
- Strong analytical skills. Detail oriented with the ability to effectively prioritize and work on multiple projects in a deadline driven environment. Understanding of the importance of a values-driven work environments
- Humble and willing to learn. Good listener, open and flexible in communication and work style. Able to manage and communicate highly confidential information with the utmost discretion
- Advanced organizational and administrative skills, with high level of attention to detail as well as experienced IT user skills (especially MS365 - Word, Calendar and PowerPoint, SAP is an advantage)Excellent verbal and written communication skills in English (native Level)
- Positive and outgoing personality with a professional approach and a high degree of motivation and flexibility regarding working hours and travelling
- Self-driven with excellent, professional customer service and respond to requests quickly under pressure. Highly self-organized, proactive problem-solving skills and ability to collaborate with others at all levels of the organization

**Your perspectives**:

- Immense opportunities to grow as an individual as well as professionally including broad range of training courses
- Dynamic and fast-moving environment in a driven and international experienced team and the chance to work and exchange knowledge with international colleagues
- Opportunities to be part of strategic business development within a growing renewable energy sector and being able to travel in Europe or sometimes abroad
- A secure and permanent position with long-term career perspective in an internationally expanding environment
- A wide range of responsibilities in an innovative and performance-oriented envi

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